Utility Service Account Coordinator - Greeley

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socioeconomic status or any other identity has the opportunity to thrive.

#LIPOST

• Reviews utility/electrical project designs and verifies correct installation plans participates in scoping and FIR and ensures correct and complete utility account transfers at project closure;
• Informs and updates the Utility Account Program Manager at HQ of any updates to the centralized database of utility accounts and verifying the database is updated appropriately;
• Assists with verifications and audits of utility accounts associated with HQ and data provided for accounts;
• Integrates PD 90.1 into the established R4 project delivery process at CDOT and trains R4 project managers in better understanding how to follow the PD in regard to the correct ownership of utility accounts;
• Collaborates with the HQ Utility Coordinator to set best practices and standards for Utility Account Coordinators across CDOT to ensure the Utility Account Matrix is accurate and matches the records the regions are maintaining;
• Supports R4 project managers and engineers in reviewing plans for utility device installation and documents updates to utility accounts;
• Manages and utilizes the central database to verify locate and manage all R4 utility assets;
• Responsible for the daytoday overall management of the regions utility accounts new current and decommissioned;
• Coordinates with utility service providers on opening modifying and/or closing accounts;
• Ensures that all utility accounts are tied to the appropriate CDOT asset by working with appropriate maintenance patrols asset managers business office personnel and project managers;
• Facilitates asset managers project managers maintenance sections and Business Office in resolving any discrepancies and updating any of the utility services with the service providers;
• Manages the mapping process of all Region 4 utilities and assets which includes dispatching GIS locators examining and documenting asset locations and verifying all entries into the mapping system.

• Works with the Business Office to process invoices through the procedures defined by DAF;
• Reviews all negotiated credits and repayment from vendors with the Business office to determine proper reallocation of recovered funds;
• Analyzes billing and invoices in coordination with the Business Office to identify research and resolve abnormal billed amounts;
• Identifies the utility account within the centralized database of utility accounts. If the account is not documented in the centralized database work with the asset managers project managers maintenance sections business office and service providers to determine if the invoice is legitimate;
• Works with vendors to correct billing errors and negotiates potential repayments;
• Supports managers with reporting of utility service spending;
• Audits and verifies the centralized database of utility accounts (at least once per fiscal year);
• Ensures accuracy of centralized database of utility accounts and that decommissioned and temporary accounts are closed;
• Verifies that there is no duplication in billing for utility services by conducting an annual validation of all utility accounts;
• Coordinates review of all existing utility accounts with the appropriate Asset Managers Maintenance Sections Business Offices and Service Providers to ensure the accuracy of the utility account data.

Utility Verification and Audit Process

• Conducts field verifications of utility services to verify new existing or decommissioned assets;

• Implements and manages the historical energy audit reviewing incorrect flat rate asset billing in conjunction with metered billing going back to devices;
• Audits all utilities activated by project managers engineers and contractors for compliance with regulations statutes and project plans
• Ensures that all utility installations have received the proper Department of Regulatory Agencies (DORA) inspection and certification prior to project closure;
• Coordinates annual audits of all Region 4 utility accounts and the centralized utility database per PD 90.1.;
• Works collaboratively with vendors and internal stakeholders to methodically audit accounts;
• Works collaboratively with projects in design and construction to monitor and track utility accounts in the appropriate and compliant practices as set forth by PD 90.1;
• Resolves all audit discrepancies and coordinates with Asset Managers Project Managers Maintenance Sections and Business Offices to update and necessary services or billing;
• Other job duties as assigned.

• Provides subject matter expertise on Colorado Revised Statutes C.R.S 432135 Division of Authority Over Streets in regard to utility assets and their billing;
• Arranges and facilitates meetings between CDOT utility providers contractors and local agencies as needed to resolve utility responsibility disputes;
• Researches plan designs scoping documents specifications and mapping tools to prove or justify utility designation;
• Educates advises and coordinates with ROW Permits and outside Local Agencies on the statute and assists in correcting utility device designation;

• Your schedule will primarily be 8:00 am 5:00 pm work hours MondayFriday but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• Work is anticipated to be approximately 95 at Region 4 and 5 at CDOT Headquarters 2829 W. Howard Place).
• Travel to conduct site investigations (to verify utilities infrastructure) meetings within Region 4 and training

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Transfer NonDisciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer nondisciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer nondisciplinary demotion or reinstatement applicant.

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Equity Diversity and Inclusion

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability race creed color sex sexual orientation religion age national origin ancestry political affiliation veterans status marital status gender identity or any other protected class recognized under the Colorado AntiDiscrimination Act (CADA). This applies to all employment decisions.

ADAAAAccommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Angelita Sims at or call.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.

AS (SAP #/PCR #60833