Accounts Payable Specialist
Accounts Payable Specialist
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Job Description
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$30.14 $36.91 HourlyDepartment:
Department of Community Justice (DCJ)Job Type:
Regular RepresentedExemption Status:
United States of America (NonExempt)Closing Date (Open Until Filled if No Date Specified):
May 13 2025
The Opportunity:
Are you looking to advance your finance & accounting career and play a key role in departmental financial operations
Do you feel drawn to contributing to community safety through positive change
Are you detailoriented and passionate about providing superb customer service
Do you have excellent written verbal technical and analytical skills
If you said yes to these questions take the next step in your accounting/finance career and join our dynamic team as an Accounts Payable Specialist (Finance Specialist 1 classification)!
The Business Services Unit of the Department of Community Justice invites you to bring your attention to detail technical knowledge and excellent customer service skills to help us build community safety through positive change.
In this Accounts Payable Specialist role you will provide departmentwide Accounts Payable and processing according to established County policy and procedure State and Federal guidelines and GAAP Generally Accepted Accounting Principles). This includes payment processing procurement card reconciliation and expense reallocation.
Primary responsibilities include:
In this role you will perform various entry level professional accounting and fiscal management duties including but not limited to the following:
Review and process vendor invoices to ensure they are paid within the terms of county requirements
Process employee reimbursement for business purchases and mileage
Reallocate and reconcile spending from Multco Marketplace to Workday
Reconcile County Department Procurement Cards to ensure purchases are following County policies and procedures
Provide professional assistance and training to field office staff in financial processes and procedures including county policies and requirements.
Serve as backup of other accounts payable staffs
As a successful candidate you will possess the following competencies:
Ability to promote a culture of respect inclusiveness and appreciation of diverse perspectives backgrounds and values.
Building Relationships: You build and sustain cooperative working relationships with internal and external customers partners and stakeholders.
Communication: You show selfawareness respect for others empathy situation appropriateness and professionalism when communicating verbally nonverbally and in writing.
Customer Service: You anticipate assess and respond to the needs of diverse customers both internal and external.
Teamwork: You encourage team unity through sharing information productive problem solving and putting team success first.
Technology Use: You utilize electronic systems appropriately and effectively for the processing and distribution of information.
Time Management: You make the best use of available time and resources to effectively manage tasks and meet productivity expectations.
About the Business Services Team:
Business Services provides administrative and business support to the Department through sound accurate and transparent financial management. Among staff responsibilities are budget development analysis and monitoring; grants management; accounts receivable; accounts payable; medical billing; purchasing; procurement and contracts management.
WORKFORCE EQUITY
At Multnomah County we are committed to maintaining an effective respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE
Vision Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidencebased practices in our program and policy development. The Departments commitment to datainformed decisionmaking has led DCJ to make smart investments of taxpayer dollars in supervision sanctions and services for the countys highest risk and highest need justiceinvolved individuals. DCJ makes longterm investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary law enforcement schools treatment agencies and the community.
The Department shares information with community members partners and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day with nearly 650 regular oncall and temporary employees. The Department supervises justiceinvolved individuals and those defendants requiring pretrial services. DCJs Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.
More general information about the Department of Community Justice including our mission vision and strategies can be found at: Department of Community Justices Strategic Plan (Executive Summary and Full report) can be found at: the Public Even During Disasters
Every day Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.
TO QUALIFY:
We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
An associates degree in accounting or finance or the equivalent in education training or practical experience
Two years of practical experience providing technical accounting support
Must pass a criminal background check
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Strong verbal and written communications
Experience working in Workday
Excellent attention to detail and accuracy
Experience working with vendors
Ability to work independently under deadlines
Excellent customer service and relationshipbuilding skills
Ability to reconcile accounting transactions in multiple subsystems to departments general ledger accounts
*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experiences that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING AND EVALUATION
The Application Packet: Please be sure to provide all the materials below in your application submission:
Online Application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Resume: Please indicate how you meet the required minimum qualifications. Be sure to explain in detail including dates all related work experience paid or unpaid any relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title and a brief summary of your responsibilities
Cover Letter: This should expand on your resume address why you are interested in this position and demonstrate how your experience and skill set align with the minimum preferred qualifications and primary responsibilities listed.
Note: The application resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials may be scored and determine your eligibility for an interview.
The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen oral exam review of application materials or written exam may be used to determine the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation
Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
ADDITIONAL INFORMATION:
Type of Position: This hourly position is eligible for overtime.
Type: Represented
FLSA: NonExempt
Schedule: Monday Friday 40 hours per week
Location: Juvenile Justice Complex @ 1401 NE 68th Ave Portland OR 97213
Telework: This positions telework designation is hybrid. Telework is subject to the Multnomah County Telework Policy and based on the Departments business needs. Telework locations cannot be located outside of Oregon or Washington. The training period which is a minimum of three months will be completed inperson and onsite. Telework will begin once the training period has been completed.
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical dental vision).
Qualify for a defined benefit pension after five years of vesting; we pick up the employees share of the retirement contribution 6 of subject wages).
Generous paid leave (vacation sick parental bereavement military etc.
Life insurance shortterm and longterm disability insurance
Optional deferred compensation and flexible spending accounts
Access to a free annual Trimet bus pass
Access to wellness resources
The eligible list established from this recruitment may be used to fill future fulltime parttime regular temporary limited duration and oncall positions.
Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions
Recruiter:
Joanne CampbellEmail:
Phone:
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
6029 Finance Specialist 1Required Experience:
Unclear Seniority
Employment Type
Full-Time
