Administrative Officer - Office of Medical Education
Administrative Officer - Office of Medical Education
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$ 58656 - 86000
1 Vacancy
Job Description
Department:
SOM KC Office of Medical Education (OME)Office of Medical EducationPosition Title:
Administrative Officer Office of Medical EducationJob Family Group:
Professional StaffJob Description Summary:
This position is responsible for financial and overall management of the Office of Medical Education including ensuring operations run smoothly while meeting the schools and offices missions. This individual provides high level administrative support and project management with minimal direction. Ensures efficient workflow and communication among multiple entities and independently manages a wide variety of projects on behalf of the Senior Associate Dean for Medical Education and the School of Medicines educational/curriculum committees. Work requires initiative to identify needs and deficiencies develop remedial processes and follow each project through completion. Acts with autonomy and prudent judgement to administer committees projects events and communications in support of the Senior Associate Dean for Medical Education and the School of Medicine faculty governance educational/curriculum committees.Job Description:
Project development and management: Independently identifies projects/issues that need attention. Gathers information develops processes and manages multiple projects simultaneously. Tracks project timelines designates time for each step and sees project through to a timely completion. Manages overall administrative workflow.
Organizes develops and manages curriculum committee meetings and retreats for the three faculty educational/curriculum committees their subcommittees and task forces; supports the chairs of the three educational/curriculum committees in agenda development followthrough and compliance with accreditation standards.
Manages the approval process for new courses and changes to existing courses; manages the Course Inventory Management software in conjunction with the Lawrence campus and the KUMC Registrar.
Serves as primary interface between the Office of Medical Education and all internal and external groups and individuals and triages daily communications for the Senior Associate Dean for Medical Education and Associate Dean for Medical Education independently responding to or routing inquiries as appropriate.
Supports the Senior Associate Dean for Medical Education including managing appointments prioritizing and organizing meeting requests and collaborating with other KUMC and health system administrative offices as well as external entities.
Drafts and/or edits correspondence on behalf of the Senior Associate Dean for Medical Education and Associate Dean for Medical Education.
Serves as the primary point of contact for departments schools and offices seeking information from or time with the Senior Associate Dean for Medical Education and Associate Dean for Medical Education and maintains positive relationships with all points of contact.
Collaborates with and assists the Senior Associate Dean for Medical Education in preparing regular reports and special correspondence with the Liaison Committee for Medical Education (LCME) other national organizations and outside entities such as U.S. News and World Report.
Maintains the Office of Medical Education website.
Creates and maintains organizational systems for the Office of Medical Education including organization of meeting materials and development and maintenance of electronic files.
Manages budgetary and administrative functions for the Office of Medical Education including preparing for annual budget meetings monitoring and processing expenses; and managing budgets and expenses for internal grant programs.
Approves and coordinates travel arrangements for conferences and outreach visits throughout the state for faculty and staff.
Submits travel information to finance travel portal for creation of state spend authorizations.
Prepares and submits documentation for staff/faculty reimbursement for the finance office.
Provides oversight of OME Conference Room including space scheduling and technical support for video conferencing and audiovisual equipment.
Gathers and submits requests for supplies equipment etc. for ordering by the finance office.
Provides departmental agreement on invoicing and the invoicing and supporting documentation to the finance office for payment.
Oversees the setup of offices for new employees in the Office of Medical Education to include requests for telecom shared network drives computers and other needed arrangements.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Required Qualifications:
Education: Bachelors degree in Business Administration or related field. Professional experience in an academic setting may be substituted on a year for year basis.
Work Experience:
5 years experience in administrative or managerial role.
Experience in project management.
Experience with Microsoft Office.
Skills:
Communication skills both oral and in written.
Interpersonal skills.
Required Documentation:
- Resume/CV
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employerpaid life insurance longterm disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs 457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
SalaryPay Range:
$58656.00 $86000.00
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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