Operations Administration Executive
Operations Administration Executive
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Our client is an asset management and advisory group headquartered in Singapore they are seeking an experienced efficient and reliable individual to head the Operations/Administration function reporting to the Managing Director/Founder.
The role will be home based. You may work from anywhere in Malaysia during Singapore working hours Mondays to Fridays.
Responsibilities:
- Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings minutes and resolutions; annual corporate secretarial updates.
- Banks & Brokerages: Support Manager maintain accounts with banks and brokerages including opening accounts responding to bank queries and preparing regular reviews.
- Information Technology: Oversee IT providers to implement security features and backups and maintain websites.
- Commercial: Manage purchase and sale of real assets maintain inventory lists and manage valuations.
- Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
- Reporting: Prepare and submit regular reports to regulators (e.g. MAS CIMA BVIFSC) and authorities (e.g. CRS FACTA ES).
- Develop maintain update and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements internal policies and industry best practices.
- Continuously monitor and analyze regulatory updates assess potential risks and implement proactive strategies to ensure operational resilience and excellence.
- Training: Conduct internal compliance training and oversee training schedule for staff members.
Candidate Qualities & Qualifications:
- Experience in the operational administration of companies.
- Diploma or Degree in Business or Accounting.
- Minimum 35 years of working experience in Administration and Operations relevant experience in Regulatory Compliance and Internal Audit will be a bonus.
- Meticulous accurate and with attention to detail.
- Proactively anticipate troubleshoot overcome and/or escalate client and product needs/issues.
- Good team player with a strong willingness to participate and help others.
- High sense of urgency and good time management to prioritize tasks.
Employment Type
Full Time
