Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant will support the General Manager and Guerlain Department Leaders with communications expense management and general team/office support. This full time role will represent the brand through various aspects of internal and external communication along with playing a key role in coordinate all brand/office appropriate administrative functions.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Communications 60
- Manage the daytoday sensitive and confidential business activities of the General Manager and Department VP.
- Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
- Schedule meetings and maintain the Executives daily and longterm calendar in a manner that provides the most effective use of time and prioritizes business needs.
- Evaluate and screen incoming calls independently for priority resolution routing or response in the most professional manner.
- Prioritize and handle independently internal and external correspondence including determining whether to directly answer correspondence when Executives attention is not required using best judgement. This will include drafting proposed replies and/or routing to others in the company.
- Prioritize and execute travel arrangements (both domestic and international) to best facilitate effective use of Executives time.
- Streamline correspondence for Executive by reading researching and routing as necessary.
- Represent the Executive by attending meetings where the Executives attention is not required.
- Welcome guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
- Maintain customer confidence and protect operations by keeping information confidential.
- Conduct all other jobrelated activities.
General Team/Office Support 30
- Coordinate all assigned meetings and materials to support these meetings from beginning to end.
- Schedule meetings in a manner that provides the most effective use of time and prioritizes business needs.
- Order office supplies for the team and applicable departments.
- Assist Workplace Services with any office related functions such as the preparation of office area of new hires.
- Execute special projects and miscellaneous duties.
- Support multiple departments requests and prioritize among them.
Expense/Invoice Management 10
- Prepare and submit completed online T&E form for General Manager and Department VP monthly.
- Partner with General Manager to review and approve the expenses of their direct reports.
- Analyze spend of department.
- Process all invoice and purchase order requests.
SUPERVISION RECEIVED
Direct report to General Manager with supporting line to all Department VP.
Qualifications :
- 3 years of experience in supporting an executive preferably within prestige fragrance and beauty industry
- Strong analytical and communication skills
- Detail oriented organized and demonstrated ability to manage multiple priorities with a sense of urgency
- Proficiency in Microsoft Office with Excel experience
- Ability to interact at all levels with internal and external clients
- Proactive requiring little direction takes responsibility
- Deals with confidential information and/or issues using discretion and judgment
Additional Information :
NOTE: This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise performance and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position LVMH Inc. reserves the right to pay outside of the published range of $7585k..
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
