Training Coordinator Wage

Title: Training Coordinator Wage

State Role Title: Trainer and Instructor I

Hiring Range: $21.16 $34.38

Pay Band: 4

Agency: VA Dept of Transportation

Location:Dept of Transportation

Agency Website: Type: General Public G

Job Duties

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year 5/1 4/30. This position does not include health insurance retirement or paid leave benefits.

What drives you Whether its knowing the work you do makes a difference having a great work/life balance working on exciting and challenging projects leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation we have something for you. Are you ready to be VDOTs next Training Coordinator (Wage)

The Virginia Department of Transportations (VDOT) Central Office is excited to announce an opportunity to serve as a Training Coordinator (Wage) in our Human Resources Division. This position is located in Richmond Virginia.

The incumbent will:

• Assist in developing and retaining a highly competent workforce by supporting the statewide learning manager.
  
• Support the goal of increasing opportunities for continuing education and new learning across class titles through the learning partnership program.
  
• Assist in monitoring the annual training budget and report monthly status of expenditures against allocations.
  
• Monitor the Learning Partnerships budget and report monthly status of expenditures. Process Learning Partnership Program applications and training records.
  
• Coordinate logistical activities for training events by coordinating the registration process; developing and publishing periodic training schedules; coordinating coaches and facilitators and providing materials for facilitators.

This positions specific responsibilities and duties will include but are not limited to:

Records Management:Maintain accurate records of Learning Partnership Program seminar and technical training transactions by entering information in LMS and Excel for the budget. Verify accuracy of fiscal transactions quarterly by reconciling paperwork with LMS. Maintain accurate training class records and uptodate employee training transcripts using LMS database. Enter employee data create classes register employees in classes and communicate enrollment status. Maintain files. Generate class roster and training reports. Ensure accurate records of certificates degrees and licensures received through Learning Partnership Program are included on LMS and Excel spreadsheets and generate quarterly status reports.

Training Budget Maintenance and Tracking:Assist in preparing and monitoring annual training budget. Keep accurate records of expenditures using Excel and LMS. Create generate and provide budget reports with preliminary analysis and review with the Learning Manager.

Learning Partnership Program Support:Process Learning Partnership Program training requests according to policy. Review Learning Partnership applications requests for complete detail and analyze information to determine compliance with program requirements. Contact applicants if more information is needed to complete applications. Send letters of approval to applicants after approval by supervisor. Research data to resolve discrepancies in Learning Partnership Program requests. Communicate and coordinate with staff and supervisor to develop internal procedures to ensure accurate processing of Learning Partnership Program requests.

Learning Partnerships:Design and distribute marketing materials for Learning Partnership Program to ensure clarity of program procedures and to increase participation. Generate periodic reports on a quarterly basis to ensure participants adhere to the Learning Partnership Program guidelines. Monitor accounts owed back to Learning Partnerships by employees who leave VDOT with tenure on approved Learning Partnership grants who drop a prepaid class after adding and or drop date or who do not make a satisfactory grade. Maintain database of money owed to VDOT; partner with program lead to send appropriate communications to employees to ensure follow up on collection of funds.

Perform duties tasks activities and/or projects as assigned.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan deliver operate and maintain a transportation system that is safe moves people and goods enhances the economy and improves quality of life. VDOT is the third largest state maintained highway system in the country maintaining over 58000 miles of roads bridges and tunnels and employing over 7700 people through a diverse workforce. Our culture includes teamwork transparency nimble learning creativity and collaboration that values differences.

We are a Virginia Values Veterans (V3 official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 2010. If you are a Veteran or Virginia National Guard Member we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices please visit Information for VDOT Employees and Applicants: have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values therefore visit to review them and if in agreement we welcome you to apply.

Minimum Qualifications

• Skilled in giving presentations and facilitating training.
  
• Ability to consult with customers on education and development planning.
  
• Ability to setup and operate various audiovisual equipment.
  
• Ability to assess workload prioritize and handle multiple priorities.
  
• Ability to perform data entry process accounting transactions organize and manage records.
  
• Knowledge of state procurement policies procedures accounting practices procedures and budget tracking.
  
• Ability to maintain confidentiality.

Additional Considerations

• A combination of training experience or education in Business Administration Accounting Finance or related field desired.
  
• Ability to monitor a budget and process transactions to meet deadlines.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year 5/1 4/30. This position does not include health insurance retirement or paid leave benefits.

This position requires a fingerprint based Criminal History Background Check DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded this position may be eligible for telework opportunities; availability hours and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT utilizes a market based pay program which has been approved by DHRM. Therefore advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Logan Sanchez

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.