Administrative Assistant III
Administrative Assistant III
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Job Description
The Administrative Assistant III is responsible for administrative tasks in support of the faculty staff and students.
Responsibilities:
- Assist with the preparation of reports and/or proposals; write correspondence and memorandums; create flyers brochures newsletters etc.
- Perform a variety of administrative and secretarial services: maintain databases and generate reports and mailing lists maintain calendars and organize meetings manage office correspondence and procedures and greet and work with students faculty visitors and other constituencies.
- Manage/reconcile departmental budgets for all entities; process payroll expense reports supplier invoices travel reimbursements and other financial transactions including international transactions.
- Coordinate the logistics for all department and program events (e.g. speakers and lecture series) to include scheduling publicity room reservations travel (including international travel) and catering arrangements.
- Update and maintain website.
- Hire and oversee student workers.
- Process incoming mail update and maintain standard forms and letters.
- Reply to general inquiries via email and and send letters and emails.
- Maintain office supply inventory and purchase supplies as needed.
Perform other duties as assigned.
Minimum Qualifications:
- Associates Degree and two years related experience or an equivalent of education training and experience.
- Demonstrated expertise in Microsoft Office programs including ability to do mail merges in Word and Excel spreadsheet formatting and manipulation.
- Demonstrated ability to work on multiple projects effectively in a fastpaced environment and follow through with minimum supervision in a calm and effective manner.
- Proven ability to take initiative establish efficient procedures and have a strong attention to detail.
- Previous budget management experience.
- Experience with website management.
- Effective communication and outreach skills.
- Discretion tact and high regard for confidentiality.
Strong organizational skills and proven ability to effectively prioritize tasks.
Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.
Preferred Qualifications:
- Experience in an academic environment.
- Previous Workday and Workforce experience.
All offers to external applicants are contingent on the candidates completion of a preemployment background check screening to the satisfaction of Wesleyan University.
Wesleyan University located in Middletown Connecticut does not discriminate on the basis of race color religious creed age gender gender identity or expression national origin marital status ancestry present or past history of mental disorder learning disability or physical disability political belief veteran status sexual orientation genetic information or nonpositionrelated criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX Section 504 or any other nondiscrimination policies should be directed toVice President for Equity and Inclusion Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan Universitys Clery Act Report are available on request and online at is taken into consideration in the determination of salary offers. For more information visit offers a broad range of employee benefits and development opportunities including comprehensive group insurance plans wellness programs and incentives generous paid time off and retirement plans flexible work schedules employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at:
Employment Type
Full-Time
Key Skills
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