Enrollment Attendance Manager
Enrollment Attendance Manager
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1 Vacancy
Job Description
Enrollment & Attendance Manager
Classification: Fulltime Exempt Salaried
Start Date: July 1 2025
Location: IOTA Central Office
Travel: reliable transportation required between campuses and to events/home visits
IOTA Community Schools is seeking a fulltime Enrollment & Attendance Manager. This critical role will manage the student enrollment process . We are seeking a candidate who is selfmotivated and a selfdirected learner with strong interpersonal skills as well as meticulous attention to detail. This role will lead work across multiple campuses and manage one team member.
Position is yearround with benefits. Work schedule is MondayFriday with extra hours required during heavy enrollment periods on weekends and/or evenings. This is an onsite role requiring consistent access to transportation to and between campuses conducting home visits and attending community events. Travel the first year is expected around Memphis with possible limited travel to Little Rock. Subsequent years will include more travel to the Little Rock area.
SUMMARY:
Responsible for outreach to potential students and their families leading marketing campaigns for students and maintaining student enrollment coordinating school enrollment teams and events while also acting as the subjectmatter expert of SchoolMint.
ESSENTIAL DUTIES INCLUDE:
- Lead the marketing campaign for IOTA while making datadriven decisions on strategic plans
- Drive school efforts with engagement strategies designed to build prospective student interest leading to enrollment outcomes
- Lead system needs as it relates to the student enrollment platform
- Own enrollment strategy to create execute and facilitate student recruitment and embed enrollment into all aspects of IOTA culture
- Enter and/or modify student personal demographic and academic data
- Establish relationships with existing families to enroll siblings and engage prospective families
- In conjunction with direct report manage the SART process for 100 percent accuracy in attendance taking and utilization of processes/procedures
- Responsible for ensuring data and files are complete with all SIS errors addressed by deadline
- Responsible for records requests from other school districts
- Schedule appointments for new students
- Prepare and present enrollment reports
- Work jointly with the Leadership team to plan and host marketing and enrollment events
- Lead enrollment events such as Open Houses Transfer Student events etc.
- Organize and conduct school tours with student prospects
- Work closely with recruitment teams at the school and network level
- Weekly school level meetings to review attendance and enrollment with school leadership
- Lead spring and summer summer recruitment efforts
- Conduct home visits as needed based on chronic absenteeism data or student enrollment initiatives
- Other duties as assigned
KEY PERFORMANCE INDICATORS:
Year 1:
- Deployment of annual recruitment and enrollment calendar with automation and training decks and timelines codified
- 100 percent of all participants trained and automations created and monitored for accuracy
- 85 percent of weekly schoollevel meetings implemented with clear agendas datadriven conversations resulting in attendance improvements and recruitment goals being met
- In conjunction with Data team ensure 100 percent of data utilized is accurately supporting attendance recruitment and enrollment
- Configuration and testing of SchoolMint and/or other student enrollment platform to ahead of reenrollment or enrollment to align to state requirements and reflect IOTA priorities and goals
Ongoing:
- 100 percent of IOTA campuses average 85 percent daily attendance for the school year
- 100 percent of schoolsite staff taking attendance daily using correct processes/procedures
- 100 percent of appropriate IOTA staff receive SchoolMint training by reenrollment kickoff
- 90 percent of staff can communicate recruitment and enrollment goals at all time
- 100 percent of IOTA campuses with a lottery meet or exceed their targeted goals
- At least 85 percent of students accepted in the lottery convert to students
- 100 percent of IOTA campuses meet their enrollment targets by September 1 annually (this will be broken down and tracked monthly to lottery or enrollment targets)
- 100 percent of SIS errors resolved by the deadlines with year of year reductions in errors
- 100 percent of student files in compliance ahead of all oversight visits or quarterly audit
Qualifications :
- Two years of related experience in student recruitment or community organizing required
- Bachelors degree required or relevant experience can be substituted.
- Experience with Excel or Google Sheets required
- Must be proficient in new technology
- Ability to navigate PowerSchool/SIS or CRM platforms to pull reports and assess data trends required
- Experience in enrollment or customerfacing software implementation and deployment
- Evidenced ability to lead crossfunctional teams to datadriven decisions and outcomes
- High level of personal responsibility and drive towards ambitious goals
- Strong sense of integrity ethics and drive to achieve and grow
- Rocksolid commitment to IOTAs mission and the communities we serve
- Experience managing multiple projects simultaneously
- Excellent organization prioritization oral and written communication skills
- Detail oriented efficient and accurate
- Flexibility to work in a fastpaced environment
- Ability to work collaboratively as part of a team
- Ability to build and/or strengthen relationships with external stakeholders
- Familiarity with and willingness to learn about and utilize technology to improve communication collaboration and productivity
- Pass a TB test and background check at time of offer
SKILLS/OTHER:
- Strong leadership skills
- Strong organizational skills
- High level attention to detail
Additional Information :
SALARY RANGE: $70000$75000. We also offer a comprehensive benefits plan 401K and generous vacation time as well as the opportunity to impact a growing missiondriven organization that is committed to the success of students in public schools. Please note that we are unable to sponsor H1B Visa applicants.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
