Office Associate - Foia Clerk
Office Associate - Foia Clerk
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$ 3852 - 5046
1 Vacancy
Job Description
Agency:Illinois State Police
Position Title:Office Associate Opt 1 FOIA Clerk FOIA UnitLegal OfficeOffice of the Director
Working Title: Office Associate FOIA Clerk
Class Title:OFFICE ASSOCIATE 30015
Skill Option:General Administration/Business Marketing/Labor/Personnel
Bilingual Option:None
Closing Date/Time: 05/12/2025
Salary: Anticipated starting salary $3852 monthly; Full Range $3852$5046 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:RC014
- Please upload a copy of your official/unoffical transcripts for all degrees earned and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
- Note: The Illinois State Policemust verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly DO NOT STATE SEE RESUME
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this positionMUSTapply electronically through thewebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number 46119
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an Office AssociateFOIA Clerk in the Legal Office within the Office of the Director under direction receives requests via email and logs them consistent with the guidance provided by the FOIA Administrator. Distributes requests to Division liaisons consistent with their knowledge of agency operations to ensure appropriate work units respond consistent with the guidance provided by the FOIA Administrator. Prepares letters requesting extensions of time to respond. Monitors deadlines and follows up with Division liaisons to ensure timely responses. Composes documents forms and other correspondence to be used by others within the FOIA Unit in response to requests received applying Department policy and procedures regarding such responses. Ensures responses are clear and concise proofreading for appropriate punctuation grammar spelling capitalization and typographical errors. Responds to telephone or email inquiries regarding the Departments FOIA process consistent with the guidance and direction of the FOIA reports regarding the number of FOIA requests: received; fulfilled either in whole or in part; and denied either in whole or in part. Prepares reports regarding exemptions utilized and appeals other statistical reports regarding FOIA requests and responses as requested by the FOIA Officer or FOIA Administrator. Collects and maintains information regarding common exemptions utilized by the Illinois State Police in response to FOIA requests. Collects and maintains binding opinions issued by the Attorney Generals Public Access Counselor. Collects and maintains court decisions regarding the appeal of FOIA requests received by the Illinois State Police or other state agencies as applicable.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Serves as the FOIA Clerk for the Illinois State Police Legal Office performing a variety of complex specialized clerical duties relating to the receipt of requests received under the Freedom of Information Act as directed by the FOIA Administrator.
- Prepares responses to requests received under the Freedom of Information Act as directed by the FOIA Administrator.
- Prepares reports regarding the work of the FOIA Unit.
- As assigned by the FOIA Officer creates and maintains a database of FOIA related research.
- Performs other duties as assigned or required as enumerated in the duties above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of high school and two years of office experience.
Preferred Qualifications
- Prefers ability to follow oral or written instructions.
- Prefersextensive knowledge of composition grammar spelling and punctuation.
- Prefers two years experience writing in a business or professional environment.
- Prefers two years experience utilizing Microsoft Office products including but not limited to Access.
- Prefers three years experience with answering phones and/or email in a business or professional environment.
- Prefers one year experience with applying the principals of FOIA.
Conditions of Employment
- Successfully pass background investigation.
- Successfully pass drug screen.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pretax benefit programs.
- Employees earn twelve 12 paid sick days annually.
- Ten to twentyfive 1025 paid vacation days based on years of service.
- Employees earn three 3 paid personal days prorated based on start date.
- ThirteenFourteen 1314 paid state holidays annually.
Work Hours: MondayFriday 8:30am to 5:00pm
Work Location: 801 S 7th St Springfield IL
Agency Contact:
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- NonState employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- NonState employees: click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
