Executive Administrative AssistantEvent and Volunteer Manager
Executive Administrative AssistantEvent and Volunteer Manager
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1 Vacancy
Job Description
Note: The supervisor for this position will be unavailable from 5/2/20255/13/2025. Applicants will be contacted upon return.
Pay: $22/hr
Summary of Job Description
Reach for Resources empowers people of all abilities to reach their full potential. We do this by providing individualized services that maximize independence boosts community engagement and improve physical and emotional wellbeing. Using strong communication organizational and time management skills the Executive Administrative Assistant is committed to providing support in a manner that reflects our mission. The Executive Administrative Assistant is an integral part of our administrative team and will support our Executive Director and other members of our leadership team and reports to the Executive Director.
Essential Job Duties
Administrative Support
- Perform general administrative duties as assigned by the Executive Director.
- Manage calendars schedule and manage appointments.
- Handle incoming calls messages and mail professionally and promptly.
- Assist with accounts receivable communications and collections.
- Organize and maintain office systems including filing and general office maintenance.
- Provide relationship management support to help leadership cultivate and manage key relationships with families donors and other key constituents.
- Prepare and distribute thankyou letters tax receipts and manage donor information in the database.
- Participate in donor stewardship
- Manage a comprehensive grant calendar to ensure adherence to deadlines.
- Assist with tasks related to achieving organizationwide strategic goals.
Volunteer Engagement
- Establish and maintain relationships with community organizations schools volunteer associations and businesses interested in supporting our mission.
- Identify volunteer opportunities and collaborate with staff across all departments to ensure volunteer work aligns with organizational needs.
- Implement strategies to recruit and onboard volunteers with the right skill sets including interviewing potential volunteers and facilitating orientation.
- Review and maintain volunteer materials including policies procedures applications position descriptions and handbooks.
- Foster a culture of inclusion respect and collaboration between volunteers and staff.
- Develop and implement volunteer retention strategies including appreciation and other retention activities.
- Support community outreach events and build corporate community and individual partnerships.
- Regularly manage volunteer records and communicate with volunteers interns and committees.
Event Management
- Manage organizational events to achieve goals including revenue generation donor activation and community engagement.
- Coordinate event logistics including venues vendors programs staffing and fundraising activities.
- Scout and secure talent for special events.
- Assist in event budget planning securing funding and expense tracking.
- Work with the marketing department on event communication plans social media posts and other promotional opportunities.
- Handle dayof logistics and personnel management to ensure events run smoothly.
- Evaluate event success by tracking attendance sponsorships and ticket sales and implement changes for future improvements.
Working Conditions and Physical Demands
- The majority of job duties will be performed at our administrative office in Minnetonka. Working from home on certain tasks is allowed.
- 40 hours per week generally MondayFriday except for important events and outreach opportunities on the weekends. This position has an inperson requirement to process mail. Onsite event facilitation outreach and tabling is required. Hours may flex as needed.
- Position may include routine use of standard office equipment such as a laptop printer photocopier and smartphone light lifting (under 20lbs) sitting and standing ability to traverse/walk safely through an environment ability to safely operate a motor vehicle verbal communication seeing and hearing.
Additional Information
In addition to salary Reach for Resources offers excellent employee benefits.
Benefits may include:
- Generous PTO package 15 days a year for F/T employees with increases each year)
- 13 floating holidays (for F/T employees prorated during first year of employment)
- Medical dental and vision insurance
- Life insurance
- Pet insurance
- PSLF Eligible Employer
- Retirement savings plan with company matching
- Shortterm Disability/Longterm Disability
- Flexible schedule
- Mileage reimbursement
- Personable and fun coworkers (if we do say so ourselves)
- Caring supportive supervisors
- Plenty of chances to wear casual clothes
- A focus on wellness
Disclaimer
Reach for Resources Inc. is an Equal Opportunity Employer. Reach for Resources Inc. does not discriminate on the basis of race religion color sex gender identity sexual orientation age nondisqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications merit and business need.
Reach for Resources Inc. Is committed to ensuring that applicants and employees with disabilities receive support. Applicants or employees must be able to meet the minimum qualifications of the position; reasonable accommodation may be provided if requested by the employee.
Minimum Qualifications
- Passion for the mission vision values and brand of Reach for Resources.
- High School or GED required; Bachelors degree preferred.
- Experience in volunteer coordination event coordination marketing communications community engagement or a related field preferred.
- Strong communication skills and ability to build relationships with diverse communities.
- Friendly welcoming detailoriented and highly organized.
- Ability to pass a Minnesota Department of Human Services Background Study.
- Exceptional attention to detail and ability to complete projects with deadlines and demands.
- Provide effective customer service via phone email and in person.
- Proficiency in Microsoft Office including Outlook Word Excel Teams and PowerPoint.
- Demonstrated ability to work both independently and collaboratively within a team.
- Enjoys continually learning adapting to new challenges and problemsolving.
- Ability to attend and support events on weekends and evenings as needed.
- Acts in a manner that encourages change and provides a positive and supportive atmosphere.
- Utilizes and maintains a daily calendar efficiently.
- Ability to stand for sustained periods during events.
Required Experience:
Manager
Employment Type
Volunteer
