Accounting Assistant Accounts Payable
Accounting Assistant Accounts Payable
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Purpose Summary
This is a support position within the Corporate Finance and Treasury team that maintains daytoday financial operations of the County which is inclusive of customer service responsibilities and accounts payable.
KEY DUTIES AND RESPONSIBILITIES
Accounts Payable 50
- Processes accounts payable invoices; purchase orders invoices procurement card transactions; and expense claims.
- Generates accounts payable cheque run and electronic funds transfer.
- Processes auto withdrawal invoices and generate payment accordingly.
- Processes Canoe/RMA invoices and generate payment to reconcile to monthly statement.
- Responds to public internal or vendor inquiries in person by phone and via email.
- Provides Administrative support and coordination of the Countys corporate purchase card program.
- Provides upkeep and maintenance of the purchase order system.
- Provides the upkeep and maintenance of vendor files.
- Assists with yearend reconciliation for working papers.
- Identifies process inefficiencies.
Customer Services 40
- Provides all of the following with a high standard of customer service both internally and externally to the public:
- Provides switchboard operations to direct incoming and at times outgoing calls appropriately.
- Provides front desk reception for the public and at times assist with internal needs as well.
- Supports infrastructure and community service divisions with their annual program delivery.
Other Related Duties 10
- Peer reviews correspondence and financial data entered within financial systems.
- Provides coverage for and assists with financial operations staff (accounts receivables reception utilities and taxation).
- Assists with preparing and balancing bank deposits as required.
- Assists with yearend work as assigned.
- Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.
- Performs the duties of an Information Management Contact for the department.
- Performs other related duties as assigned.
REPORTING RELATIONSHIPS
The following job titles and/or specific positions listed may from timetotime be amended altered or changed by the Employer to meet its business administrative operational or regulatory needs.
Please check only one of the following completing the position titles in the righthand column as applicable.
Position provides leadership and direct supervision (i.e. monitoring and assessing work performance coaching providing performance feedback disciplinary authority).
Position provides daytoday direction related to scheduling assigning and coordinating work may provide mentoring and performance feedback input to a manager or supervisor.
X
Position provides occasional advice and/or guidance to coworkers citizens the public or other staff. No formal supervisory responsibilities.
KNOWLEDGE EDUCATION QUALIFICATIONS SKILLS ABILITIES AND EXPERIENCE
The following are required in this position:
Knowledge
- Thorough knowledge and understanding of frequently asked questions policies procedures and practices pertaining account payable and receivable administration.
- Solid understanding of internal controls and their importance in relation to financial processes and accounting.
Education and Qualifications
- A minimum of 1 year of related work experience in an office finance or accounting environment and completion of financial and accounting certificate or diploma or a minimum of 3 years work experience in a finance or accounting environment without a formal education.Preference given to those with more experience.
Other Skills or Abilities
- Ability to read follow and understand processes procedures and policies to perform work in accordance with expectations.
- Ability to apply a forwardthinking approach while working to ensure that processes are efficient and operating as intended.
- Ability to take initiative be independent resourceful work under pressure and meet deadlines.
- Ability to work in a team environment or independently.
- Proven ability to effectively communicate in writing or verbally in a clear objective logical and sensible manner.
- Welldeveloped customer service skills.
- Proficiency when using all Microsoft Office Programs (Excel Word and PowerPoint etc..
Related Experience
- Education or direct experience working in financial accounting software.
The following are considered assets or preferences in this position:
Knowledge
Education and Qualifications
- A financial or accounting degree or working towards completion would be considered an asset.
Other Skills or Abilities
Related Experience
WORKING ENVIRONMENT AND PHYSICAL EFFORTS
Working Environment
- This position works primarily in an office or officelike environment.
- The working environment is deadline driven and involves multitasking and managing priorities.
Physical Efforts
- This position works primarily indoors with limited physical requirements of walking bending standing or reaching.
- This position may have longer periods of time sitting/standing at a desk with visual concentration but the position has control over when to take breaks.
- Interruptions and distractions occur but are not expected to interfere with the ability to complete the work required.
Employment Type
Full-Time
