Research and Grants Manager

This entrylevel position in research administration provides key highlevel administrative support for the Associate Provost for Faculty Affairs Research and Academic Initiatives the Office of Sponsored Programs (OSP) and the Institutional Review Board (IRB). This person contributes to productivity and effectiveness in these offices by establishing and enhancing systems and processes for data collection and reporting as well as policy compliance; organizing events for presentation and development of student and faculty research; assisting in grant and funding discovery; supporting the work of the IRB to ensure compliance with relevant and emerging regulations and related risk management issues; and preparation of workshop materials for grant recipients IRB applicants and others engaging with grants and researchrelated pursuits. This position provides an opportunity for professional growth for a person willing to develop or enhance grant writing and research management skills. The next Manager will have or develop an understanding of (a) grantmaking and grantwriting and (b) the IRB process and the role that process plays in ensuring protection of the rights welfare and wellbeing of subjects involved in research. In addition the Research and Grants Manager provides occasional administrative support for Mercys Center for Global Engagement.

A. Administrative/Technical/Service

• Improves operational systems processes and policies in support of the Universitys mission as realized in research and grants that support scholarly and institutional aims; specifically to support better information flow management processes and organizational planning in OSP IRB undergraduate and faculty research efforts and other grant or researchrelated areas or projects.

• Assists the Faculty Development Committee (FDC) by
  1. Managing processes for Faculty Development grants and course release awards including automated applications and dissemination of related information;
  2. Managing the Faculty Development budget and keeping track of awardee expenses;
  3. Maintaining FDC website content and Faculty Development Grant awardee guidelines;
  4. Maintaining steady correspondence with faculty award recipients regarding award deadlines and others updates as needed; and
  5. Drafting minutes for FDC meetings.

• Manages processes for other research awards as made by the Office of the Provost including financial transactions.

• Drafts data reports on past and present faculty award recipients.

• Works with Purchasing Department Finance IT and vendors on procurement of and payment for services/supplies on behalf of faculty and the Provosts Office.

• Organizes faculty professional development events:
  1. Monthly Research Salon meetings
  2. Faculty Recognition Ceremony poster sessions

• Collaborates on organization of student research events (inperson or online) including the Westchester Undergraduate Research Conference.

• Works with Associate Provost and the Schools to collect analyze and create reports on data related to faculty and student scholarship.

• Assists the Institutional Review Board (IRB) Chair and committee by
  1. Sustaining excellence in communications and records (correspondence and documentation);
  2. Maintaining IRB data including the online application process;
  3. Managing efficient procedures to facilitate processing of human research protocols in accordance with Mercy federal accreditation and state policies and procedures;
  4. Meeting compliance and quality assurance goals;
  5. Attending monthly IRB meetings and drafting minutes;
  6. Circulating correspondence to IRB members on behalf of the Chair as needed;
  7. Maintaining the IRB website
  8. Drafting yearly IRB reports as needed.

• Maintains CITI Program subscription (training program required for research involving human and animal subjects) and related informational documents.
• Serves as point person for CITI Program offerings on behalf of the University (faculty staff and students)

• Assists the Office of Sponsored Programs by
  1. Conducting grant discovery by researching funding agencies and opportunities.
  2. Researching topics of interest and gathering data for grant proposals.
  3. Assisting with production and publication of Grants Alert or other OSP publications.
  4. Maintaining files and documentation related to grant applications.

• Assists with preparation of reports grant (or other) proposals correspondence training manuals and other materials as relate to grants and research.

• Contributes to maintenance ofwebpages and other communication channels for OSP IRB and other research and grants infrastructure.

• Works with Associate Provost Director of OSP and FDC and IRB Chairs on special projects.

• Works with Director of Mercys Center for Global Engagement on Center projects and events to provide administrative support.

• Performs other duties/projects as assigned.

B. Organizational

• Manages time and other resources to meet established short and longterm goals within agreedupon timeframes.

• Demonstrates flexibility in completion of work assignments.

• Participates in assessment activities.

• Maintains confidentiality in management of information.

• Demonstrates written verbal and interpersonal ability to work with all members of campus community and external parties as needed to perform responsibilities and resolve difficult situations.

• Demonstrates excellence in service support and problem resolution.

• Communicates or implements innovative ideas to proactively solve problems and advance supported units Academic Affairs and the University as a whole.

• Demonstrates respect for others inclusiveness and fosters cooperation and teamwork.

• Collaborates and cooperates with other employees and departments.

• Identifies and initiates actions independently to support the vision mission and objectives of the University and Academic Affairs as relate to grants and research.

C. Communication/Relationships

• Develops and maintains constructive and cooperative working relationships with others.

• Demonstrates a professional courteous and respectful attitude in working with faculty staff students and other members of the Mercy University community.

E. Policies and Procedures Compliance

• Complies with policies and procedures of the Office of the Provost and the University including the Universitys Code of Conduct.

• Identifies and reports gaps in policies and procedures to management.

• Complies with all required training.

EDUCATION REQUIRED

• Masters degree required

EXPERIENCES OR SKILLS REQUIRED

• Excellent verbal and written communication skills
• Solid research and information gathering skills
• Confidence and competence to work independently and prioritize a complex workload that supports multiple units
• Ability to perform tasks with a high level of accuracy confidentiality and attention to detail
• Writing skills as are applicable to correspondence reports and grant (or other) proposals
• Ease in handling conventional correspondence schedules and administrative activities
• Excellent computer skills particularly in Banner (or similar enterprise system); MS Excel Word and Outlook; Formstack and Microsoft Forms; and Adobe Acrobat
• Commitment to high professional ethical standards and a diverse workplace
• Ability to travel between locations required

About Mercy

Mercy University is a dynamic independent coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business Education Health and Natural Sciences Liberal Arts Nursing and Social and Behavioral Sciences.

Mercy is the regions largest private nonprofit MinorityServing Institution proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI) Mercy University has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education earning their prestigious Seal of Excelencia for intentionally serving Latino students.

Mercy University was further recognized by HACU as a national leader in awarding bachelors degrees to Hispanics in several disciplines including Psychology Sociology and Business. Westchester Magazine has also named Mercy the Best College in Westchester County inand 2022.

Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.

Mercys student body reflects the rich diversity of the New York metropolitan area. Enrollment including fulltime and parttime undergraduates and graduates is approximately 8800. Mercy students learn on campuses in Dobbs Ferry the Bronx and Manhattan as well as online.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer highquality health care plans retirement benefits tuition discounts flexible spending and much more.

Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and highquality learning environments thus preparing students to embark on rewarding careers to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age race color national origin ethnicity creed religion marital status sex sexual orientation gender gender identity pregnancy height weight genetic information disability or protected veteran status.

As part of this commitment Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact The Office of Human Resources atOption 6 or via email at .

The posted salary range for this position is based on several legitimate nondiscriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender race or any other category protected by federal state or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be foundhere.