Senior Payroll Administrative Services Technician
Senior Payroll Administrative Services Technician
Posted on :
28-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 45729 - 69957
Vacancy
1 Vacancy
Posted on :
28-04-2025
Job Description
Description
The City of Oxnards Police Department is seeking a Senior Payroll Administrative Services Technician to process biweekly timesheets overtime verifications and other related payroll transactions; handle police payroll inquiries; assist in payroll grant billing and task force billing; and crosstrain in accounts payable.
WHAT YOULL DO:- Review verify and enter payroll on a (bi) weekly basis;
- Review and prepare prior pay period adjustments;
- Review and prepare payroll grant charges;
- Review and maintain work schedules;
- Research and respond to police payroll inquiries;
- Track various types of department overtime;
- Assist in overtime calculations for grant billing and task force billing;
- Provide training and assistance in payroll system & scheduling software;
- Crosstrain in accounts payable.
Administrative Services Technician Senior
SUPERVISION EXERCISED/ SUPERVISION RECEIVED:
Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding nonroutine matters and deadlines.
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Technician in that it performs more advanced processing of transactions and performs basic research verification and reconciliation of accounts data and/or other information related to assignment area.
WORK SCHEDULE: The normal work week is Tuesday through Friday 8:00am to 6:00pm and alternating Saturdays 8:00am5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is
eligible for overtime pay.Essential Functions
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
- Provides internal and external customer service and support; responds to inquiries complaints and requests for information; performs basic research and gathers required information; and/or refers customers to appropriate resource for more complex requests.
- Processes transactions which may include: purchase order/invoice processing; resource requests; processing timesheets; fees/payment processing; account reconciliations; and applications processing.
- Enters reviews updates verifies tracks and/or maintains system data files documentation and records related to assignment area; runs and produces routine reports; performs calculations and verifies data.
- Prepares issues and/or distributes correspondence notices permits licenses forms documents reports and/or other records.
- Monitors required supplies and equipment maintenance needs; initiates purchase or service requests.
- Performs other duties of a similar nature and level as assigned.
Positionsassignedtofiscalsupport mayberesponsiblefor:- Reconcilingpayrollaccountspayableandaccountsreceivabletransactions;
- Enteringinvoicesandverifyinginformation;
- Updatingandreconcilingpaymentbatches;
- Preparingcheckruns;
- Processingreturnedchecks;
- Verifyingandreconcilingbankstatementsandaccounts;
- Performdataentry;
- Respondingtovendorquestions;
- Performingcollectionsorreferringaccountstorecoveryservices;
- Processingpayroll;
- Running standard financial reports
Minimum Qualifications
The following are minimum qualifications necessary for entry into the classification:
EDUCATION:- High School Diploma or GED
- Two 2 years of experience in area of assignment preferably in accounting and/or payroll.
- May need a valid Class C Drivers license
- Must be able to speak and understand English to effectively communicate with fellow employees customers and vendors
- Successful completion of a police background investigation may be required with requirements determined by the City of Oxnard.
General Information
APPLICATION PROCESS:
- Submit NEOGOV/Government Jobs online application.
- Complete and submit responses to the supplemental questions if required.
- Upload resume cover letter proof of degree (transcript) or other requested documents.
The list of qualified candidates established from this recruitment may be used to fill other fulltime parttime and temporary assignments.There is currently one 1 fulltime vacancy within the Police Department.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Service Employees International Union (SEIU).
NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and webbased enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.
Employees are required to participate in the Citys direct deposit plan and are paid on a biweekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.
REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. If EVerify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use EVerify once you have accepted a job offer and completed the Form I9. For more information on EVerify please contact DHS. you have any questions regarding this recruitment please contactAnnette Adams at or.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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