Office Specialist
Office Specialist
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Job Description
Job Details
Description
Office Specialist: Newark
Pay: $1920/hour
Hours: Two nights a week 128 and the rest will be 95. 40 hours per week.
The Office Specialist works to ensure that the day to day operations of the office run smoothly.
Working At NYAP
- 401(k)
- Medical Dental and Vision insurance
- 22 days offeach year
- Parental Leave
- 11paid holidays per year
- Student loan repayment assistance
- Tuition assistance
- Friday Summer hours
- Work anniversary trips
- Mileage reimbursement
- Peace Leave
NYAP is participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.
Responsibilities
The Office Specialist will perform duties including but not limited to:
- Perform all work in a manner consistent with the National Youth Advocate Programs mission values and philosophies.
- Perform office duties including filing copying typing and answering phones.
- Take messages as needed.
- Distribute information to employees.
- Maintain clear and concise records in all areas.
- Submit maintenance requests for office machines as needed.
- Track office supplies and request orders.
- Greet and direct guests to appropriate areas.
- Maintain Excel and Word spreadsheets to help organize work.
- Maintain and organize training rooms conference rooms and common areas.
- Complete payment requests as needed.
- Distribute incoming mail and maintain the postage machine
- Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.
- Provide coverage to other location as needed.
Minimum Qualifications
- High School Diploma or GED equivalent.
- Previous experience and proficiency in the use of various office machines including computers.
- Proficient use of desktop and laptop computers smart phones and tablets printers fax machines and photocopiers as well as software including word processing spreadsheet and database programs.
Other Skills
- Excellent customer service and communication skills
- Sensitivity to cultural diversity
- Enthusiastic selfstarter
- Excellent oral and written communication skills
- Strong organizational and administrative skills
- Effective problemsolving and decisionmaking skills
- Works well independently and as a team member
Driving and Vehicle Requirements
- Valid drivers license
- Reliable personal transportation
- Good driving record
- Minimum automobile insurance coverage of $10000/$300000 bodily injury liability
If this describes YOU please apply today!
Qualifications
An Equal Opportunity Employer including disability/veterans.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
