Senior Administrator Office Facility

About Bruker:

Bruker is enabling scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Brukers highperformance scientific instruments and highvalue analytical and diagnostic solutions enable scientists to explore life and materials at molecular cellular and microscopic levels. In close cooperation with our customers Bruker is enabling innovation improved productivity and customer success in life science molecular research in applied and pharma applications in microscopy and nano analysis and in industrial applications as well as in cell biology preclinical imaging clinical phenomics and proteomics research and clinical microbiology.

Today worldwide more than 9700 employees are working on this permanent challenge at over 90 locations on all continents. Bruker continues to build upon its extensive range of products and solutions its broad base of installed systems and a strong reputation among its customers. Being one of the worlds leading analytical instrumentation companies Bruker is strongly committed to further fully meet its customers needs as well as to continue to develop stateoftheart technologies and innovative solutions for todays analytical questions.

Bruker India is seeking for a Senior Administrator Office & Facility to be based in Bengaluru India. He/she is responsible for overseeing and handson of the management maintenance and smooth operation of the office buildings of Bruker India across various locations facilities and related services. This role ensures that the office environment is safe efficient and conducive to employee productivity. He/ she will manage daytoday operations lead facilityrelated projects and maintain relationships with vendors and contractors. He/ she will also ensure compliance with safety regulations and company policies.

Office Administration:

• Oversee daytoday office administration tasks including managing office supplies equipment and other officerelated services.
• Ensure smooth office operations by maintaining inventory ordering office supplies and managing vendor relationships for office materials.
• Support HR and IT departments in managing the onboarding and offboarding processes for employees (e.g. preparing workstations and managing access).
• Serve as the point of contact for internal employee inquiries related to office resources and administrative services.
• Assist in scheduling and coordinating meetings events and other officerelated activities to support business needs.
• Assist in organising overseas guest hotel reservations local transportation arrangements etc.

Facility Operations & Maintenance:

• Oversee the daily operations of the office building(s) including HVAC electrical plumbing janitorial services and other facility systems.
• Ensure all systems and equipment are operating efficiently and safely.
• Conduct regular inspections of the facilities to identify areas requiring maintenance or improvements.
• Manage facilityrelated budgets including forecasting expenses and managing costs.
• Coordinate and oversee preventive maintenance programs for all building systems.

Vendor & Contractor Management:

• Liaise with external contractors service providers and vendors to ensure quality service delivery and compliance with contracts.
• Negotiate contracts and oversee the work of contractors for construction maintenance and other facilityrelated projects.
• Ensure vendors meet performance standards and adhere to safety regulations and timelines.

Space Planning & Office Layout:

• Oversee space planning and office layout to maximize utilization and efficiency.
• Manage office moves renovations and redesigns to support business needs and employee satisfaction.
• Collaborate with BRKR division managers Finance IT and other departments to optimize the office environment.

Safety Security & Compliance:

• Develop and implement facility safety programs in compliance with local laws and company policies.
• Ensure the office building complies with all relevant regulations (OSHA fire codes building codes etc..
• Oversee building security including access control surveillance systems and employee safety procedures.
• Lead emergency preparedness and disaster recovery planning.

Budget & Financial Management:

• Prepare and manage facility budgets ensuring costeffectiveness while maintaining high standards of quality.
• Monitor and report on facilityrelated expenses and implement costsaving measures where possible.

Employee Engagement & Support:

• Address employee facilityrelated concerns and ensure a high level of satisfaction with the workplace environment.
• Serve as a point of contact for buildingrelated issues and resolve them promptly.
• Provide ongoing communication regarding office policies changes and improvements.

Qualifications:

• Bachelors degree in Facility Management Business Administration or a related field (or equivalent work experience).
• Minimum 35 years of experience in facility management office management or related roles.
• Strong knowledge of building systems operations and maintenance procedures.
• Familiarity with health safety and environmental regulations.
• Experience with budget management and cost control.
• Excellent communication organizational and problemsolving skills.
• Proficiency with facility management software and MS Office Suite.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Strong leadership abilities and the ability to work independently and as part of a team.
• Experience with corporate office environments and multilocation management.
• Knowledge of sustainability practices in facilities management.

Bruker is an equalopportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status and other legally protected characteristics.