Executive Office Manager
Executive Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
The Executive Office Manager oversees and coordinates the daily operations of the executive office ensuring
organizational effectiveness and efficiency. This role involves managing and coordinating for four executives and
the MMG/DMMG Board of Directors. The Executive Officer Manager serves as a point of contact for both internal
and external stakeholders facilitates communication between executives and service line leaders and medical
professionals.
Qualifications
Education:
Bachelors degree in business or health related field is preferred.
Licensure/Certification/Registry:
N/A
Experience:
5 years experience as an office manager executive assistant or similar role.
Other Knowledge/Skills/Abilities:
Knowledge of office management systems and procedures.
Excellent time management and organizational skills with the ability to prioritize tasks and handle multiple
deadlines.
Proficiency in Microsoft Office Suite.
Strong verbal and written communication skills.
Attention to detail and problemsolving skills.
Responsibilities
1. Provide direct administrative support for Memorial Medical Group executive level roles and other organizational management team roles as assigned within the Medical Group Service Lines. .
2. Provide executive support to senior management and executives including scheduling meetings managing calendars and making travel arrangements.
3. Provide executive support for the board of directors including preparing board meeting materials (agendas reports presentations packets etc. managing the BoardEffects communication platform taking accurate and detailed minutes ensuring board policies and procedures are followed and facilitating all board related activities.
4. Coordinate key communications with service line leaders and serves as a liaison for service line administrative assistants.
5. Ensure administrative policies are updated and procedures are followed and recommends improvements.
6. Prepare reports memos letters presentations and other documents at the direction of senior management and the board of directors.
7. Conduct research and compile data for consideration and presentation by executives.
8. Support and facilitate management of legal documents regulatory documents policies and procedures.
9. Manage schedules and calendars of executives and coordinates events meetings standing committees and other ad hoc needs.
10. Assist with regulatory investigations surveys and audits.
11. Serve as the primary point of contact for internal and external customers on matters pertaining to the executive office.
12. Facilitate communication between executives and other departments or external parties.
13. Handle confidential and sensitive information related to executive decisions personnel matters and strategic plans with integrity.
14. Project a positive energy and communication style consistent with the values and desired brand of the executive office.
15. Plan and coordinate executive meetings board meetings conferences and corporate events.
16. Track progress followup on action items prepare status reports for special projects led by executive staff.
17. Organize logistics including venue booking catering and audiovisual equipment setup.
18. Maintain a commitment to the MHS mission vision values goals and behavioral standards.
19. Perform other duties as assigned.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.
Required Experience:
IC
Employment Type
Full-Time
