Executive Assistant Academic Affairs and Workforce Development
Executive Assistant Academic Affairs and Workforce Development
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Job Description
Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access highquality education and strategic partnerships.
The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed. We believe every team member enriches our organization with unique skills perspectives and solutions. We seek applicants who are motivated and equipped to support all students to work effectively with colleagues from a range of backgrounds and to build the vibrancy of our community.
You belong here. See why you will love working at NWTC.
Department: Academic Affairs and Workforce Development
Reports To: Vice President of Academic Affairs and Workforce Development
Travel: Travel varies
LOCATION: Green Bay
STANDARD HOURS: 40 hours per week. Typical hours Monday Friday 8:00 am 5:00 pm; Flexibility required to include other evening and/or weekend hours as necessary.
SALARY RANGE: $29.93 $32.25 per hour
*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education experiences current wages and internal equity.
POSITION SUMMARY
An Executive Assistant at Northeast Wisconsin Technical College (NWTC) is a strategic role that provides highlevel administrative support to the Vice President and Associate Vice President of Academic Affairs and Workforce Development. This position requires a proactive approach to anticipating needs while managing complex schedules tasks and conflict resolution. This role ensures the efficient operation of the executive offices while also serving as the primary liaison to internal and external stakeholders. The Executive Assistant requires exceptional organizational and communication skills discretion and professionalism.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)
Executive Support:
Manage complex schedules to ensure efficient time allocation
Prioritize tasks to effectively meet deadlines in a dynamic environment
Draft review and distribute internal communications announcements and newsletters
Organize and streamline meeting processes with efficient scheduling agenda preparation and maintaining accurate meeting records for divisional state and partnerships
Assist in coordinating divisional activities and projects in support of the College mission and strategic goals
Gather and analyze data to create engaging reports and presentations
Support budget preparation and deliver accurate and timely expense reporting
Coordinate travel and provide detailed itineraries
Communication:
Develop and implement effective communication strategies to support the College vision and strategic goals.
Correspond and communicate with business partners legislators elected officials and the Wisconsin Technical College System.
Serve as the liaison to internal/external stakeholders
Ensure smooth daytoday operations.
Anticipate needs and resolve conflicts.
Handle confidential documents and information with the utmost discretion.
Event Coordination:
Organizing and managing events conferences and/or divisional activities.
Handling logistics including venue booking catering and materials preparation.
Other Duties:
Maintaining records databases and electronic filing systems.
Establish efficient processes and document procedures.
MINIMUM QUALIFICATIONS AND WORK EXPERIENCE
Associates degree
Four years related experience
Excellent writing and editing skills
Strong interpersonal and communication skills
Strong organization and time management skills
Ability to work under pressure and meet deadlines
Discretion and professionalism in handling sensitive information
Demonstrated ability to work independently and remain calm under pressure
Advanced knowledge of Microsoft Office Suite including Teams
Technical and troubleshooting skills a plus
Must hold a valid drivers license and be insurable under the Districts standard insurance policy terms.
*An equivalent combination of education and work experience may be considered.
Skills and Abilities:
Student Success: Demonstrate behaviors and actions that support student recruitment retention and student success initiatives.
Values: Demonstrate behaviors and actions that support the Colleges values
Collaboration: Demonstrate behaviors and actions that create respectful environments and services for all and the ability to work effectively across differences in background and experience.
PHYSICAL DEMANDS
Extended Sitting: Ability to sit for extended periods while working on a computer or attending meetings
Mobility: Ability to move around the campus to attend meetings and events
Manual Dexterity: Proficiency in using hands and fingers to handle or operate office equipment tools or controls.
Visual and Auditory: Ability to read documents and communicate effectively with students and staff.
Light Lifting: Capability to lift and carry materials weighing up to 25 pounds.
Reasonable Accommodations Statement
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons please contact Talent and Culture at or.
Northeast Wisconsin Technical College does not offer H1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Talent and Culture.
NWTC does not discriminate on the basis of political affiliation age race creed marital status color religion national origin disability veteran status sex sexual orientation gender genetic testing or other applicable legislated categories. Inquiries regarding the Colleges nondiscrimination policies may be directed to the Associate Vice President of Student Affairs ator.
Employment Type
Full-Time
