Administrative Associate 3

Join Our Team as an Administrative Associate 3!
Are you passionate about providing topnotch service and positively impacting your community Were looking for dedicated individuals to perform a variety of administrative and/or technical support requiring independent judgment and decisionmaking for a department program and/or administrator.

Starting Pay:$27.39/hr.
Comprehensive Health Benefits:Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage:Companypaid for you and your dependents for added convenience.
Paid Time Off:Enjoy a general PTO accrual rate of 6.7693 hours per pay period and 11 paid holidays.
Insurance Coverage:Life insurance disability benefits available.

Assists an administrator by coordinating parts of a process project program or activity ensuring a smooth flow of services and operations (e.g. operator recruitments injury reports accident claims customer service) which may include reviewing processing and maintaining documents/records tracking (e.g. complaints injured workers time loss closed claims safety suggestions customer comments) scheduling (e.g. training uniform fittings preventive maintenance for vehicles and facilities customer service staff) distribution of documents and/or information; provides appropriate followup.

Provides information to others regarding assigned programs and operations requiring application of policies procedures and regulations; serves as liaison between the department and other employees departments and/or the public.

Updates processes and internal policies to ensure efficiencies and consistency in application; coordinates outreach events with city county schools and extended community.

Takes minutes at various project and vendor meetings; works with various contractors and vendors state and federal agencies.

Receives reviews researches and determines disposition of confidential and/or sensitive materials.

Collects data and information from a variety of sources; summarizes and/or analyzes information creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws rules policies and regulations; creates revises updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g. employee training license renewal reconciling vendor invoices); analyzes data and includes in reports and presentations.

Composes a variety of correspondence memos reports agendas and minutes; reviews and checks documents records and forms for accuracy completeness and conformance with applicable laws rules policies and regulations.

Serves on assigned committees; researches and prepares agendas information materials and correspondence in support of selected committees; takes and transcribes minutes; takes dictation.

Completes purchase requisitions and orders operator uniforms and supplies; schedules meetings and makes and coordinates travel arrangements; assists with special projects.

Minimum Qualifications:

High school graduation and three 3 years of increasingly responsible administrative/technical office support experience or an equivalent combination of education and experience.

Knowledge Skills and Other Characteristics:

Knowledge of:

• Kitsap Transit operations programs policies and practices
• Advanced records maintenance document processing financial record keeping
• Advanced office practices and procedures
• Basic statistical and data interpretation methods

Skill in:

• Creating and maintaining records
• Preparing clear and concise correspondence reports spread sheets and documents
• Understanding explaining and interpreting programs regulations procedures and guidelines
• Communicating effectively orally and in writing
• Proficient use of 10 key

• Using personal computers and office software including data bases spread sheets and Publisher/Power Point/Adobe Creative in a Windowsbased operating environment
• Working effectively with minimal supervision
• Using public relations techniques in responding to inquiries and complaints

• Establishing and maintaining effective working relationships with other Kitsap Transit employees and the public

Selection Process: After evaluating the completed application packets we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed including reference and background checks. Kitsap Transit does not pay any relocation costs.

To Apply: Please contact Janel Silverin the Human Resources Department atif you have any questions.

Closing Date: This posting is open until May 9 2025. You may include a resume; however it may not be used in lieu of a completed application.

• Kitsap Transit is committed to providing access and reasonable accommodation in its services programs activities and employment for individuals with disabilities. To request disability accommodation in the hiring process contact or(TDD).
• If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010 you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
• Kitsap Transit is subject to the requirements of the Federal DrugFree Workplace Act and CFR Part 40 & Part 655 which prohibits the use of at any time while employed by Kitsap Transit.