Administrative Assistant II

Job Description

Job Responsibilities & Requirements

A Brief Overview
Provide highlevel administrative support by preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings

What You Will Do:

Responsibilities

• Coordinate daily office operations to ensure efficiency and functionality.

• Coordinate and schedule department meetings events and logistics to support team objectives.

• Oversee office supply inventory and maintain vendor relationships for seamless office maintenance.

• Assist the Human Resources department with administrative tasks and employee support.

• Plan and organize company events and meetings to enhance employee engagement.

• Support facilities management to ensure a safe and efficient work environment.

• Perform data entry and maintain office records with attention to detail.

• This includes but is not limited to the ability to be present at work arrive on time and be at the work station ready for work at the start of the shift.

• Assist with Switchboard Rotation including answering phone calls and directing calls to appropriate parties or take messages.

• Attendance at work during the regularly scheduled shift is an essential duty.

• Compile data and prepare papers for consideration and presentation by executives.

• Greet visitors and determine whether they should be given access to specific individuals.

• Compile transcribe and distribute minutes of meetings.

• Coordinate and direct office services such as records departmental finances budget preparation personnel issues and housekeeping to aid executives.

• File and retrieve corporate documents records and reports.

• Make travel arrangements for executives.

• Manage and maintain executives schedules.

• Open sort and distribute incoming correspondence including faxes and email.

• Perform general office duties such as ordering supplies maintaining records management database systems and performing basic bookkeeping work.

• Prepare agendas and make arrangements such as coordinating catering for luncheons for sales meetings and other meetings.

• Prepare invoices reports memos letters financial statements and other documents using word processing spreadsheet database or presentation software.

• Prepare responses to correspondence containing routine inquiries.

• Process payroll information.

• Provide clerical support to other departments.

• Read and analyze incoming memos submissions and reports to determine their significance and plan their distribution.

• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow reporting procedures or expenditures.

Qualifications

• High School/GED required

• Associates Required

• Associates Required

• 2 Years administrative or related experience required

• Able to use Microsoft Office Applications

Soft Skills
Communication and organizational skills with the ability to collaborate with cross functional teams
Attention to detail and data management skills
Capable of designing and editing graphic presentations and materials


Physical Demands
This role is performed in an office environment where a computer telephone and other office equipment are used as needed to perform the duties of the role. This role may need to access areas within the building that are undergoing renovations which may contain jobsite hazards. Occasionally this role will required to push pull bend lift and move up to 25 lbs.

MiTek Perks:

• Generous time off including Paid Time Off 13 annual holidays and volunteer time off

• Day One Medical/Rx Dental and Vision Plans

• Family friendly benefits including Paid Caregiver Leave Paid Parental Leave and Adoption Reimbursement

• Performance/Incentive bonuses

• Career advancement training opportunities Employee Resource Groups and tuition reimbursement

• Retirement programs including Matching 401(k) Contributions and Profit Sharing

• Employer paid ShortTerm Disability LongTerm Disability and LifeInsurance

• myFlexPay partner allows you to track manage and access your pay anytime

MiTek is a platform innovator and enabler that exists to transform the building industry with better building solutions. In 1955 MiTek transformed residential construction with the invention of the GangNail plate and a digital platform that provided an affordable and scalable way to manufacture wood trusses. Today MiTek delivers software services engineered products and automated solutions that enable the building industry toimprove efficiencies by optimizingthe balance between offsite and onsite. With nearly 5600 team members worldwide MiTek collaborates across the building industry to enable and accelerate transformational breakthroughs in design and construction to transform the way the industry designs makes and builds. As a Berkshire Hathaway (NYSE: BRKA NYSE: BRKB) company since 2001 MiTek has a record of continuous growth and innovation.

MiTek is an EVerify and Drug and TobaccoFree Workplace.

We are an equal opportunity employer; and all qualified applicants will receive consideration for employment without regard to race color creed religion national origin ethnicity physical or mental disability sex (including pregnancy sexual orientation gender identity or expression or transgender status) age 40 and over) genetic information (including family medical history) veteran status or any other protected characteristic.

For accommodation to assist with completing this application please contact Human Resources at.