Advancement Assistant III
Advancement Assistant III
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Salary Not Disclosed
1 Vacancy
Job Description
The University of Tennessee Foundation Inc. (UTFI) invites applications and nominations to fill the position of Advancement Assistant III Alumni Relations for the University of Tennessee Knoxville. Reporting to the Executive Director of Alumni Relations the Advancement Assistant III is responsible for serving as the receptionist and office manager for the Tyson Alumni Center. Primary responsibilities are facility management including parking and facility reservations safety protocol management and other needs associated with physical office space; and serving as the primary point of communication with internal and external stakeholders with frontline responsibilities for the units primary phone line central email account(s) and onsite visitors and guests.
Responsibilities
Job responsibilities include but are not limited to:
Front Desk Administration: Serve as front desk receptionist for Tyson Alumni Center Monday through Friday from 8:00 am 5:00pm. Manage Tyson Alumni Center primary communication lines including multiline phone system and central alumni email account. Monitor reply and when needed escalate emails received.
Budget & Administration: Maintain the offices administrative budget through monthly budget monitoring and ledger reconciliation. Pull appropriate documentation for all charges and resolve any discrepancies in account charges. Assist with the onboarding of new employees as well as management of employee exit process including parking passes keys technology nametags and training of Tyson Alumni Center procedures.
Facility Management: Serve as the approver for Tyson Alumni Center event requests from other campus units through the universitys event system. Schedule and approve all meeting space requests for the Tyson Alumni Centers conference room and parlor through this system.
Alumni Chapters Support: Manage all administrative duties related to the Alumni Chapter program including vendor payments event registrations Chapter staff travel and more. Manage listings of Alumni Chapter leaders contact information ensuring compliance with leadership requirements. Collaborate with the Director and Assistant Director of Alumni Chapters to create an onboarding program for all new alumni chapter leaders.
Qualifications
Required Education and Experience
The candidate who fills the Advancement Assistant III position is required to have:
- High school diploma
- 3 years of office experience
- Knowledge of Microsoft Office
A valid drivers license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general any significant driving offense less than 12 months old will eliminate the application from consideration for the position.
Note Candidates holding a bachelors degree must have at least 1 year of experience.
Preferred Education and Experience
In addition to meeting the required qualifications the preferred candidate will have:
- Business/technical school graduate with 12 years of office experience
- Higher education or office management experience
- Customer service event planning public relations volunteer management attention to detail and working in a fastpaced office environment
Application Process: Priority will be given to applications received on or before May 9 2025 via our DASH application system. Applications must include a completed candidate profile cover letter resume and contact information for three professional will not be contacted without explicit permission of the candidate.
When determining minimum qualifications only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.
Questions about the search may be directed to .
Target Start Date: July 2025
Benefits: The Foundations greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
- Comprehensive medical dental and vision insurance plans
The Foundation:The University of Tennessee Foundation Inc. is a notforprofit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the topperforming advancement organizations in higher education UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.
The University of Tennessee Knoxville has been advancing knowledge and enriching lives since its founding in 1794. Tennessees flagship public research university UT Knoxville is a diverse community whose shared commitment to discovery creativity and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UTs campushome to more than 36000 students and 9000 faculty and staff membersis part of the vibrant city of Knoxville located on the Tennessee River with the Great Smoky Mountains nearby.
The UT System: The University of Tennessee System is comprised of campuses at Knoxville Chattanooga Pulaski Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.
The University of Tennessee Foundation Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race color national origin religion sex pregnancy marital status sexual orientation gender identity age physical or mental disability genetic information veteran status and parental status or any other characteristic protected by federal or state law.
Employment Type
Full-Time
