Chief Budget and Procurement

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water managing wastewater and stormwater and reducing air noise and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country with nearly 6000 employees. DEPs water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the systems 2000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire an Administrative Staff Analyst for Strategic Services Division Drinking Water Operations Directorate. Under direction of the Deputy Director Strategic Services the Administrative Staff Analyst (NM) will serve as the Chief Budget and Procurement and will lead the procurement and budget initiatives for the directorate.

The Strategic Services Division is responsible for the operation maintenance and procurement of all water supply assets related to NYC Water Supply. The division also provides support for the Asset Management and Computerized Maintenance Management System (CMMS) leveraging technology to manage critical water supply assets through the implementation of corrective and preventive maintenance programs inspection and testing for the Bureau of Water Supply.

The Chief Budget and Procurement serves as the lead on the identification and verification of data to determine the data complies with applicable agency state and federal policies and procedures. They will be responsible for allocation of money personnel and equipment to support Drinking Water Operations Directorate. The Chief Budget and Procurement will direct and coordinate with assigned personnel to regulate processes related to budget work procurement economic research and studies to improve knowledge management within the directorate. They will negotiate prices by analyzing proposers costs including labor material general and administrative expenses to achieve best in class pricing. This will include techniques such as comparing prices to other proposers within a competitive procurement; comparing prices to existing contracts including citywide agreements for the same or similar services; reviewing proposers program plans for process efficiencies and/or utilizing information such as indices published by the Bureau of Labor Statistics. Specific duties include:

Providing supervision and support to staff responsible for administration of support contracts for the directorate. These staff include but not limited to trades engineers staff analysts project managers research scientists computer specialist and clerical staff who develop new and or revise support contracts.

Managing presolicitation review activities evaluating solicitation documents and coordinating with facilities / end user personnel to ensure that their needs are satisfied in a timely costeffective manner.

Evaluating the need for contractual services and work with the Bureau and Agency Chief Contracting Offices to define the scope of such services to select and evaluate appropriate vendors.

Reviewing and approving contract/technical specifications to ensure compliance with the agencys requirements and federal/state/city regulations before advertising.

Reviewing submissions and/or drafting recommendations for contract awards modifications various procurement documents and extensions of time on contracts.

Updating Drinking Water Operations on engineering and operational problems relating to the procurement of goods services and construction and provide appropriate recommendations.

Performing daily assignments using appropriate information technology applications for gathering vendor information and payment tracking.

Performing contract and procurement administration functions that include but are not limited to Small Purchase Request Template for Competitive and Minority & Women Business Enterprise (MWBE) Purchases and Request for Proposal (RFP).

Coordinating training activities for agency operations and procurement staff and managing the procurement staff in daily activities.

Assisting with planning reviewing and auditing of all contractual work being performed relative to the respective service contracts and providing project management as needed.

Representing the Deputy Director of Strategic Services in high level conferences and negotiations or performing research or supervising a unit engaged in research on novel and unusual problems which are extraordinary in one or more of the characteristics of size and capital cost or requirements of professional competence and creativity or major impact on the community and other important projects.

Attending meetings providing summary reports reviewing project details and specifications to support operations involving changes or modifications to facility or water control systems including support to ancillary treatment facilities.

Liaising with other directorates within BWS and the Agency to leverage expert advice and coordination in completion of procurement and service contracts to include budgeting process and financial accountability.

Preparing the annual spend plan and managing the budget for the maintenance programs and/or contracts. As required candidate will complete and/or review payment packages for submission to Bureau Chief Contracting Officer.


Please note while this position has been posted for Valhalla NY we may change it at the time of hire to accommodate the chosen candidate. Possible alternative reporting locations include Arkville Grahamsville Kingston Queens or Shokan NY.

(This is a brief description of what you might do in this position and does not include all the duties of this position.

ADMINISTRATIVE STAFF ANALYST 1002D

Qualifications :

1. A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a closely related field and two years of satisfactory fulltime professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime