Human Resources AssistantReceptionist
Human Resources AssistantReceptionist
Posted on :
27-04-2025
Employer Active
1 Vacancy
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Job Description
Your Mission
As a Human Resources Assistant provide exceptional administrative support to the HR department while ensuring company policies and procedures are upheld. Collaborate with team members and applicants to deliver a seamless experience.
Key Responsibilities
Support HR Team:
- Act as the receptionist for the HR team and respond to inquiries from applicants and team members about job opportunities forms or procedures.
- Manage HR mailbox and distribute departmental mail daily.
- Create and maintain employee files ensuring filing is always uptodate.
Recruiting & Onboarding:
- Provide preemployment recruiting assistance and schedule employment tests drug screens and more.
- Prepare for new hire orientations (e.g. booking location preparing materials).
- Coordinate relocation administration and oversee new hire and termination processes in HRIS.
Training & Development:
- Assist with maintaining training records.
- Update employee information in training software and send reminders for overdue training.
- Generate training reports and oversee training schedules.
Event Coordination:
- Help plan events such as the 20Year Outing United Way activities and service award distribution.
- Manage the companys tshirt process and new hire gifts.
Communication & Organization:
- Maintain the company organizational chart updating it monthly.
- Communicate holiday calendars and 24/7 shift schedules.
- Handle employment verifications.
Safety & Security:
- Administer safety procedures and reimbursements (e.g. safety shoes/glasses).
- Schedule Safety Committee Meetings attend the meetings take notes and distribute them.
- Issue security access cards and maintain security system data.
Minimum Qualifications
- Associates degree in Administrative Assistant or related field preferred with 3 years of experience in a highly responsible administrative role; OR
- 5 years of administrative experience preferably in a manufacturing office environment.
Employment Type
Full-Time
Key Skills
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