Proposal Library Administrator - SharePoint AI Integration

The Opportunity

Dillon Consulting is seeking a Proposal Library Administrator SharePoint & AI Integration Professional to join our Markets Team. This junior professional role is ideally suited to candidates with a background in computer science information technology or digital systems and an interest in content management within a proposal development context.

Reporting to the Proposal Support Manager the successful candidate will support the design administration and optimization of Dillons proposal content library hosted in Microsoft SharePoint ensuring that content is wellorganized current and accessible to pursuit teams. This role also includes helping our team leverage AI tools for smart content retrieval and content generation. This is an excellent opportunity for a technically proficient individual seeking to apply their skills in a dynamic purposedriven organization that values innovation structure and continuous learning.

We offerhybrid work arrangementoptionsto help balance the competing demands of work and personal Dillon we operate as one team.This position is available at any of Dillons offices in Canada.

What your day will look like

Primary Responsibilities SharePoint & Technical Administration

• Design manage and maintain SharePoint libraries document libraries lists and associated metadata structures specific to proposal content.
• Implement and enforce version control permission settings and content tagging to ensure integrity security and usability.
• Build and manage workflows templates and search optimization features within the SharePoint environment.
• Conduct routine library audits and work with stakeholders to archive or refresh content as needed.

Secondary Responsibilities Proposal Content & AI Support

• Assist Proposal Coordinators and Specialists with uploading tagging and organizing proposal materials for live and archived pursuits.
• Support the use of proposal management software platforms and help integrate SharePointhosted content into those workflows.
• Develop and test AI prompts for content generation and retrieval.
• Document AI prompt best practices and support team onboarding to AIenhanced proposal workflows.

Learning & Development

• Commit to selfdevelopment and ongoing learning and professional development.
• Contribute to Dillons corporate profile through active participation in professional associations and committees.

What you will need to succeed

• Postsecondary education in Computer Science Information Technology Information Management or a related technical field.

Technical Skills

• Strong working knowledge of SharePoint Online including content types metadata columns permissions management and automated workflows (e.g. Power Automate).
• Familiarity with Microsoft 365 especially Teams OneDrive and Office apps.
• Comfort working with AIenabled tools such as ChatGPT. Gemini or Microsoft Copilot AI is a strong asset.
• Basic understanding of scripting or automation tools (e.g. PowerShell Power Automate) is an advantage.

Soft Skills

• Strong analytical and problemsolving mindset with a focus on user experience and functionality.
• Excellent attention to detail especially in content structure and documentation.
• Clear written and verbal communication with the ability to support nontechnical users.
• Eagerness to learn new technologies and contribute to continuous process improvement.

• 13 years of professional experience in a technical administrative or systems management role.
• Experience managing content in Microsoft SharePoint including site architecture workflows and permissions is required.
• Experience in proposal environments is an asset but not required.

Why choose Dillon

We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter especially when its hard;
• Inclusiveness: enabling belonging to draw strength from our difference

Dillon is a certified Great Place to Work. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work but a community where everyone can thrive.

In addition we offer:

• Employee share purchase plan
• Dillon is 100 employee owned and share ownership is open to all fulltime regular employees
• A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• Flexible work hours
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trustbased approach to oer a variety of exible work options to help balance the competing demands of work and personal life.
• Learning and Development opportunities
• As a knowledgebased business the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale capture lessons learned through experience and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how mentoring to share lessons advising to round out perspectives and cocreation of knowledge through internal learning opportunities
• Focus on Innovation
• The ability to anticipate examine and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture people are empowered to reflect and question current practices and seek forward looking solutions to todays problems and tomorrows opportunities
• Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support wellbeing are available to all employees
• Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership purchase of home fitness equipment yoga classes and dance classes

About Dillon

Dillon is a proudly Canadian employeeowned professional consulting firm specializing in planning engineering environmental science and management. We partner with clients to provide committed collaborative and inventive solutions to complex multifaceted projects. With over 20 offices and more than 1000 employees across Canada Dillon offers a wide range of services related to building and improving facilities and infrastructure protecting the environment and developing communities.

Now operating for over 75 years we continue to strive for excellence in everything we do. Dillon has been listed as one of Canadas Best Managed Companies for the past 17 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity inclusiveness and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us it is the way we choose to run our business.Please connect with us if you require accommodation in the interview would love to hear from you!