Office Administrator
Office Administrator
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$ 50000 - 70000
1 Vacancy
Job Description
Summary
We are seeking a highly organized and proactive Office Administrator to oversee the daily operations of our dynamic and fastpaced office environment. This role goes beyond traditional administrative supportits an opportunity for someone who thrives on building structure improving processes and growing alongside a missiondriven team.
The Office Administrator will play a key role in keeping our teams connected and our operations running smoothly while also having visibility into crossfunctional areas of the business. Were looking for someone who is not only detailoriented and efficient but also eager to take initiative learn new skills and grow with us as we continue to scale. If youre someone who embraces challenges enjoys finding better ways to do things and sees every day as a chance to improve and contribute meaningfully wed love to meet you!
This will be an onsite position in Houston TX.
Essential Job Functions
- Oversee daytoday office operations ensuring a smooth and efficient workflow.
- Develop and implement office procedures.
- Manage office supplies inventory and coordinate orders as needed.
- Coordinate with the building facility manager to address and resolve any facilityrelated issues.
- Welcome guests to the facility and ensure they are directed to the appropriate team member.
- Set up and manage software for reserving conference rooms hotel spaces and shared offices to ensure seamless booking from day one.
- Assist with lunch deliveries for meetings to ensure the team is wellsupported.
- Schedule and organize meetings travel conferences and departmental activities.
- Assist with large mailings as required ensuring timely and accurate distribution.
- Perform general administrative duties including filing organizing office materials and managing office equipment.
- Liaise with vendors and service providers for officerelated needs.
- Handle general inquiries directing them to the appropriate department or team member.
- Handle complex administrative issues with limited supervision.
- Assist with onboarding new employees and providing administrative support for HR functions.
- Perform other duties as assigned supporting various office needs as they arise.
Qualifications & Requirements
- High school diploma or GED equivalent required.
- 12 years of relevant work experience or a recent college graduate with a strong interest in administrative or office operations.
- Ability to type a minimum of 45 words per minute with accuracy.
- Proficient in Microsoft Office Suite (Excel Word Outlook) Adobe and other related applications.
Demonstrated experience as an office manager or in a similar administrative role.
Exceptional organizational skills and the ability to manage multiple tasks and priorities effectively. - Excellent verbal and written communication skills with strong interpersonal abilities.
- Selfmotivated and capable of working independently as well as collaboratively within a team.
- Displays ambition and a growthoriented mindset.
- Fluent in English with exceptional command of both spoken and written language; must be able to clearly hear understand and follow verbal instructions.
- Fulltime inoffice position (not remote or hybrid).
- Willingness to run occasional office errands (e.g. picking up supplies meals etc..
- Must have a valid state drivers license and reliable transportation.
- Willing to move through the preemployment screening process.
Physical Demands
The physical requirements outlined are essential for performing the core duties of this role.
- Primary responsibilities involve regular speaking listening standing walking using hands to handle or feel objects and reaching with arms.
- Occasionally the role may require sitting climbing balancing stooping kneeling crouching or crawling. Employees must be able to frequently lift and move objects weighing up to 10 pounds and occasionally up to 40 pounds.
- Vision requirements include the ability to focus at close and long distances distinguish colors maintain peripheral awareness perceive depth and make precise focus adjustments.
EEO Statement
PosiGen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin ancestry marital status age physical or mental disability or status as a protected veteran. We also consider for employment qualified applicants with arrest and conviction records consistent with applicable laws. If reasonable accommodation is needed to participate in the job application interview process or onboarding please reach out to or to request an accommodation.
Base Salary
$50000 $70000 USD
Required Experience:
Unclear Seniority
Employment Type
Full Time
