Office Administrator II
Office Administrator II
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Job Description
Braun Intertec is hiring for an Office Administrator II for their Lenexa KS office.
Job Summary:
This position provides administrative support for projects and office locations/departments. Responsibilities for these individuals may vary based on assignment.
Essential Duties and Responsibilities:
Responsibilities related to office/department support could include any of the following all should be considered as appropriate/assigned:
- Take calls placed to office location provide information and/or direct/forward appropriately. Operate and maintain phone system. Assist clients with routine requests and in the absence of the Project Manager.
- Greet/direct/assist office/department visitors (both internal and external).
- Provide assistance in various internal initiatives (including event/meeting set up safety initiatives or other).
- Coordinate meetings lunches travel and seminars/conferences including all logistical arrangements.
- Department/Office related expense and invoice coordination including coding and submission to Finance.
- Create and maintain spreadsheets/documentation in order to track usage purchase orders and other statistical items as associated with office location/department.
- Responsible for office supplies: ordering and maintaining business and office supplies through a companydesignated source.
- Prepares outgoing mail UPS Shipments and arranging for courier services.
- Operates and maintains copiers binding equipment postage machine and other various business equipment.
- Prepare and assist with various power point presentations forms signs/flyers and statistical reports.
- Participate in production meetings produce meeting minutes generate/compile operations reporting.
- Other administrative duties as assigned.
Responsibilities related to Project support could include any of the following all should be considered as appropriate/assigned:
- Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
- Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround OnBase Microsoft Suite the ERP system etc.
- Assist with Project File Clean Up and Archiving.
- Assist Project Management staff with organization of project information and documentation (Includes the ERP System SharePoint Metafield etc. including research of historical Braun Intertec projects.
- Other projectrelated duties as assigned.
Required Skills and Competencies:
- Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.
- Strong analytical and problemsolving skills.
- Accurate typing and data entry skills.
- Good communication/customer service skills via telephone email and inperson interactions.
- Ability to maintain flexibility in stressful peak times.
- Ability to read and check for appropriate use of English language in documentation and correspondence.
- Ability to read and comprehend instructions and correspondence.
- Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
Minimum Qualifications:
- High school diploma or equivalent some postsecondary education preferred
- at least 1 year of administration experience preferred
- Valid drivers license and acceptable driving record
- Microsoft Office Suite experience required additional database experience preferred
#LIPD1
Compensation Range:
$48000.00 $72000.00As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity veteran or disability status.
Braun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application please email .
As an Equal Opportunity Employer Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment please email us at. In your email please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
