Payroll Supervisor

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39

With deep gratitude and respect we are honoured to be learning and unlearning on the ancestral and unceded lands of the xwmkwy m (Musqueam) Skwxwu7mesh Uxwumixw (Squamish Nation) & slilwta (TsleilWaututh Nation). We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs where more than 50000 students learn and grow.

At VSB we are proud to provide exceptional learning experiences for students. As a large urban school district VSB is one of Canadas most diverse school systems. Equity and inclusivity are at the forefront of our approach to education. More than 7700 staff work to create learning environments where every student thrives by prioritizing students needs applying evidenceinformed practices and building relationships. VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts.

Our commitment to students goes beyond academics. Students overall wellbeing and sense of belonging are equally important. We strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work we champion equity and accountability by making evidencebased decisions. As a learning organization humility is our guidepost as we seek to continually improve student outcomes in service to them their families and the broader community. For more information about our school district visit

THE OPPORTUNITY: PAYROLL SUPERVISOR

We are seeking a highly motivated and experienced Payroll Supervisor to join our Employee Services team. Reporting to the Payroll and Benefits Manager this exempt role is responsible for supervising the unionized Payroll operations team. The VSB processes five distinct pay groups and adheres to fourteen 14 Collective Agreements and three 3 exempt association terms and conditions of employment. There are two semimonthly pay groups and two biweekly pay groups and a third biweekly pay group for the period of Summer Learning (July to September).

The Payroll Supervisor works closely with the Benefits Supervisor and the Payroll Specialist as well as Finance team to ensure that pay transactions are charged to the correct general ledger accounts.

This position is 100 inperson/inoffice at the VSB Education Centre 1580 West Broadway Vancouver.

Specific Responsibilities:

Reporting to the Payroll & Benefits Manager core duties include supervising CUPE 15 staff members and overseeing the daytoday operational processing of all Vancouver School District payrolls.

Supervision

• Supervise payroll operational staff
• Conduct probationary reviews and performance management as necessary
• Foster a positive working environment
• Assist with training of new staff
• Backup Benefits Supervisor as required

Payroll Operations

• Develop adhere and supervise compliance with the payroll processing schedule including offcycle runs and special payments.
• Provide analysis to the Payroll and Benefits Manager to support decisions.
• Create and maintain the reports required to meet the operational requirements for payroll processing.
• Establish routine audits to ensure accuracy and compliance.
• Identify internal processing improvement opportunities to review with Payroll and Benefit Manager.
• Assess staff knowledge so that training gaps are addressed in a timely manner.
• Coordinate regular monthly meetings with Technical Resource leads to ensure annual events are known planned and completed in time (Collective Agreement legislative ministerial and organizational driven events).
• Create maintain and process annual events schedule and special processes.

Communication and Documentation

• Develop and maintain payroll procedures and documentation.
• Provide direction and training on payroll processes to payroll staff.
• Explain complex payroll concepts to internal and external stakeholders in a clear manner.
• Ensure issues identified by Employee Services Helpdesk are resolved and frequently asked questions (FAQs) are updated as necessary.
• Handle escalated issues and investigate root cause to determine if unique or broad impacts.

Other related duties as assigned.

Qualifications:

Education and Experience

• Minimum requirement of Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association obtained or working towards Payroll Leadership Professional (PLP) certification.
• Minimum seven years payroll processing experience.
• Unionized multiple payroll experience is an asset.

Knowledge Skills and Abilities

• Demonstrate coaching skills including acting as a mentor to staff.
• Maintain composure under pressure including situations involving multiple tight critical deadlines.
• Show high level of initiative.
• Build and maintain good working relationships through strong communication and interpersonal skills.
• Possess strong analytical and problem solving skills.
• Able to exercise judgment and to make decisions in areas without clearly defined procedures.
• Able to balance competing priorities and know when to escalate issues to the Payroll & Benefits Manager.
• Able to handle private and sensitive information with discretion.
• Intermediate Microsoft Office skills and advanced Excel skills.

COMPENSATION

The compensation package will be commensurate with the qualifications and experience of the successful candidate. The salary range for the position is $103905 to $122241 plus a comprehensive benefits package including Municipal Pension Plan Vancouver Employee Savings Plan (additional 2 of base salary) Extended Health Dental Group Life Long Term Disability 20 Paid Sick days accrued each calendar year 20 paid vacation days each calendar year 25 after 6 years of service) potential up to 4 days paid Gratuity and five bonus supplemental paid vacation days after 11 years of employment every five years. Further details can be provided through the recruitment and selection process.

TO APPLY

To be considered for this position please apply via and include a cover letter and resume along with your application. The closing date for this competition is Wednesday May 7th at 4:30pm.

1. Create a profile on Make a Future
2. Click Apply Now underManagement positions
3. Upload all supporting documents.Your application must include a cover letter resume and your last 3 direct supervisors/managers as references.
4. Answer the job posting questions
5. Once your application has been submitted you will receive a confirmation email.

Only shortlisted candidates will be notified for an interview.

Additional Information for Applicants:

As a public body the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA) RSBC 1996 c.165 as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications experience and suitability for this position. It may also be used to verify the information provided conduct reference checks and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA the VSB takes reasonable security measures to protect the personal information within its custody and control including what has been provided in this application. Should you have any questions about the collection and use of your personal information please email .

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 423 of the Human Rights Code. Under this special program the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore each applicant may wish to provide on a voluntary basis information whether they selfidentify as an Aboriginal person.