Administrative Professional 3
Administrative Professional 3
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Job Description
The State of Ohio is a drugfree workplace which prohibits the use of (recreational /nonmedical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio DrugFree Workplace Policy (HR39 and as outlined in the posting.
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible fulltime and parttime employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems such as OPERS STRS SERS and HPRS&Optional Deferred Compensation Ohio Deferred Compensation
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
- Unless required by legislation or union contract salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement.
- Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience education and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses.
Background Information:
- The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position unless restricted under state or federal law or federal restrictions. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
Ohio Chemical Dependency Professionals (OCDP) Board certifies and licenses professionals who demonstrate additional education and experience in treating those with substance use disorders. The Board also certifies professionals who have expertise in alcohol tobacco and other drug prevention and the promotion of mental health.
Mission
To cultivate certify and license quality prevention and addiction professionals.
Vision
A network of competent ethical professionals practicing evidenceinformed services that promote healthy lifestyles.
The Administrative Professional 3 (Education Coordinator) plays an important part at the Ohio Chemical Dependency Professional Board. In this role you will be responsible for:
- Overseeing the boards continuing education (CE) monitoring system.
- Creating and updating manuals and policies for providers.
- Communicating with potential and current educational providers.
- Conducting educational provider audits and awarding educational provider status.
- Guiding staff conducting sponsor approvals and certificate/license audits and assisting when necessary.
- Preparing correspondence for certificate/license holders and CE providers.
- Administering the Chemical Dependency Professionals (CDP) college endorsements for all degree programs to ensure that degree programs meet acceptable levels of standards and are applicable toward board licensure/certification.
- Assisting the Education and Training committee to assess and award endorsements.
- Communicating with universities and colleges regarding education requirements.
- Creating all documentation for endorsements and maintaining records.
- Communicating endorsement programs with board license examiners.
- Building relationships with colleges and universities to understanding certification /licensing requirements for applicants.
- Creating and delivering presentations to college students.
- Working with applicable associations and organizations such as Ohio Counseling Association (OCA) National Association of Social Workers (NASW) Ohio Coaching and Mentoring (OCAM) in communicating board requirements.
- Maintaining documentation for administrative and fiscal policy and procedures to include employee handbook Board bylaws reconciliation of revenue and refunds.
- Preparing board meeting communications and minutes.
- Compiling all licensing reports and revenue reports.
- Approving pcard transactions.
- Maintaining asset management records.
- Acquiring quotes for IT purchases.
- Overseeing record retention and disposal.
- Training and serving as lead workers for staff responsible for answering general board information email and calls.
- Providing backup assistance as necessary to examiners reviews and verifying incoming information regarding applications for licensure certification or renewal.
- Identifying problems reviewing for accuracy completeness and acceptability contacting applicants and/or licensees regarding submitted materials or obtaining additional information.
- Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial/administrative professional field.
- Or 30 months experience or 30 months training in secretarial/administrative professional field.
- Or 12 months experience as Administrative Professional 2 16872.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services
Required Experience:
Unclear Seniority
Employment Type
Full-Time
