Program Coordinator Performing Arts Department
Program Coordinator Performing Arts Department
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Job Description
George Fox Universitys Performing Arts department is in need of a Program Coordinator to provide a high level of support and office management for the department chair and faculty as well as coordinate essential programs and activities of the Performing Arts Department.
Job responsibilities include but are not limited to:
- General Department/Office Support:
- Providing reception duties for the department office serving as the primary representative of the Performing Arts Department to students faculty staff and visitors to campus.
- Processing incoming and outgoing mail. Responsible for ordering office supplies other inventory and for equipment maintenance.
- Coordinating meeting schedules and attending minute departmental meetings.
- Managing and arranging travel for Performing Arts faculty students and guest artists/clinicians
- Events:
- Managing box office for the Performing Arts Department; setting up ticket sales for ticketed music events selling tickets to students staff and public setting up and selling tickets at every event prior to start time staffing reconciling ticket sales heavy phones and emails for ticket sales. Includes marketing and outside sales.
- Coordinating Performing Arts Department events performances and activities. Work with other campus departments to coordinate calendar planning room usage equipment publicity publications catering etc.
- Coordinating and executing university related events i.e. Bruin Preview Scholarship Summit Commencement department receptions.
- Finance and Budget:
- Managing numerous financial functions including accounts payable and receivable tracking/managing budgets and credit card reconciliation. Process various forms as needed such as check requests purchase orders interdepartmental charges petty cashetc.
- Department Chair and Faculty Support:
- Providing administrative support for the department chair as needed with Academic Affairs related tasks i.e. loads course submissions assessment syllabi collection course evaluations faculty schedules etc.
- Assisting in hiring of adjunct and applied music staff. Coordinating times and room locations for applied music lessons.
- Assessing and communicating academic credit data for applied instructors to Human Resources to ensure accurate timely payroll.
- Providing new faculty with department specific information and assistance with universitywide systems.
- Student Support:
- Supervising student employees including posting job openings selection hiring scheduling and performance reviews. Oversee schedules and work load.
- Maintaining Music Scholarship student requirements. Communicate compliance with Student Financial Services and students.
- Assisting students preparing for junior and senior recitals.
- Building Monitor:
- Fulfilling duties of Assistant Building Monitor for the Ross Center; enter online work requests; approve card lock access and key authorizations. Issue and manage lockers to music students.
- Communicating effectively and courteously with others including employees students and the public in a spirit of teamwork respect and customer service.
- By actions words and lifestyle be a Christian role model to students whether through casual contact or in a formal supervisory role.
- Demonstrated experience working cross culturally with respect appreciation and humility.
- Other duties as assigned.
Were looking for candidates who have:
- A high school diploma and minimum of 5 years of successful office and data administration experience managing a varied and heavy workload in a fastpaced office environment.
- Excellent customer service and skills that include a courteous approachable presence in person online and on the phone.
- Exceptional written and verbal communication skills.
- Highly organized and task oriented with the ability to prioritize multiple tasks and working collaboratively as well as independently.
- Must be comfortable with decisionmaking to identify and problemsolve and move projects forward to a successful completion.
- Computer proficiency and data management skills. Experience and effective use of Mac/Apple computers. Ability to become proficient in other administrative software programs such as PeopleSoft. Familiarity with Adobe Photoshop is a plus. Some music terminology will be helpful.
- Discretion and integrity in maintaining confidentiality.
- Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore only applicants who do not require sponsorship for employment visas now or at any point in the future should apply.
- A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.
Job information:
- Hours Per Week: 40 hours per week 10 months of the year 0.83 FTE)
- May be required to work evenings and weekends as necessary.
- Annual Work Period: August 1st through May 31st
- Primary Work Location: Newberg Campus
- Working Conditions: Physical requirements are those of a normal office environment.
- Supervisor: Chair Performing Arts Department
George Fox University has been transforming students lives for over 125 years. We are a Christcentered community that prepares students spiritually academically and professionally to think with clarity act with integrity and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first with Christ at the center of our work embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.
Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the universitys mission as described in the Statement of Faith and Community Lifestyle Statement on our website.
As a Christcentered community George Fox University is an institution that values diversity as an essential dimension of Gods design for human communities. In seeking to become a more inclusive community we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.
What is most appealing about working at George Fox University
- Faithfriendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures praying with staff members and students at work and helping to make an impact on the world in a way that promotes Christian values.
- Unapologetically Christian: As a university we have an enduring commitment to Christ his kingdom and the truth of Gods Word.
- Live out your calling: You are able to use your Godgiven talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
- Equip students for kingdom work: You can be a part of helping students discover their callings at which they will be able to glorify the kingdom of God just as they have seen you do.
For your personal wellbeing we offer:
- A strong Christian vision and missionled organization with opportunities for your growth and contributions.
- Wonderful Christian peers and a vibrant student population.
- A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
- Free Fitness Center membership.
- Free parking.
- Rich employee benefit package.
Application Procedures kindly apply only through this website
When completing the online application please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:
- Letter of Interest
- Curriculum Vitae (CV) or Resume
- Other supporting materials may be requested at a later stage of the review process.
- Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.
We invite you to Be Known at Oregons largest private and nationally recognized Christian University!
**This position is subject to close at any time regardless of the date on the posting.
**Have questions or need assistance with our application process Contact
Equal Employment Opportunity Policy
The university is an equalopportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex age race color marital status national origin disability veteran status or any other status to the extent prohibited by applicable local state or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship including promotion pay training classification performance reviews discipline and termination.
George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the universitys faith statement and its statement of community responsibilities. Within the context of this agreement and commitment employment opportunities are otherwise available to all persons on the basis of their experience and skills.
In the recruiting process the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the universitys workforce to better match their availability in the labor market. Hiring decisions are based on the applicants qualifications as they relate to the needs of the position.
Required Experience:
IC
Employment Type
Unclear
