Donor Database Grant Administrator

We are looking for aDonor Database & Grant Administrator to join ourteam

WHO WE ARE

We are the nations largest legal and civil rights organization for Asian Americans and Pacific Islanders (AAPI). Our mission is to advocate for civil rights provide legal services and education and build coalitions to positively influence and impact AAPIs and to create a more equitable and harmonious society. We serve more than 15000 individuals and organizations every year focusing on the most vulnerable members of AAPI communities while also building a strong voice for civil rights and social justice. With our Advancing Justice affiliates in Atlanta Chicago and Washington D.C. we enrich enhance and serve our communities all across the country.

WHAT WE BRING

• The special opportunity to join a mission driven team
• Flexible hybrid work schedules
• Rich medical dental and vision benefits
• Retirement options through 403B and match

WHO YOU ARE

You share our mission of advocacy for AAPIs. You enjoy the thrill of serving the public interest while championing civil rights and social justice. You take pride in your work enriching lives and communities in Los Angeles and across the country. You are looking for your next role in an organization that supports your career as much as you support the organization and its goals. You are looking for a job where you make a difference and your impact is directly proportional to your contribution. You are a game changer. You are a leader. You are an advocate.

WHAT YOU BRING

• Bachelors degree or equivalent preferred
• Minimum of three 3 years of database and/or grants management experience in a $5M nonprofit organization
• Minimum of two 2 years of experience with CRM software such as Salesforce
• Advanced Microsoft Office Suite (Word Excel SharePoint Teams) knowledge
• Demonstrated ability to work with a high level of accuracy and manage confidentialand sensitive information.
• Interest in nonprofit donor cultivation/stewardship and focused on providing excellentcustomer service to donors external partners and AJSOCAL Development andprogram staff.
• Strong attention to detail and analytical skills
• Demonstrated sincere commitment to social justice and serving on behalf of low incomeimmigrant communities.
• Valid drivers license and/or access to alternative means of transportation

ABOUT THE ROLE

The Donor Database & Grant Administrator will serve as the lead administrator for the donor database and grant tracking for the Development Department. The Administrator will be responsible for all database maintenance analysis reporting cleaning responding to requests for information and prospect research as well as the general functioning of the departments data management. She/He/They/them will spend 60 of their time managing Individual Giving donor data (Donor Database) and 40 time on Institutional Giving donor data (Grants) with a focus on managing all aspects of grant reporting and supporting grant tracking pre and post award.

In this role the Administrator will report directly to Vice President (VP) Development work closely with members of the Individual and Institutional Giving teams other staff including Program Finance IT consultants and provide assigned general support to the Development Department during peak periods.

Your daytoday typically includes:

60 Individual Donor Database Administration

• Serves as main point of contact and lead administrator for the Development database (Salesforce CRM)
• Tracks Individual and Institutional giving performance and explores new strategies to maximize fundraising revenue.
• Oversees all functions of Salesforce database management including data and gift entry volunteer management clean up and reporting.
• Oversees all Major Individual and Planned Giving efforts by developing maintaining and updating information on new and existing donor prospects as well as producing donor and prospect profiles.
• Routinely examines and cleans current data records to ensure data accuracy to eliminate duplicate records as well as inconsistent data to maintain overall database integrity and the accuracy of data imported and committed in the database.
• Processes and/or tracks contributions received through all giving mechanisms anddisseminates information to Development and Finance staff.
• Creates and manages department dashboard for analysis tracking metrics fundraising and financial reporting.
• Creates manages and analyzes reports for Individual Giving Team to track progress support campaigns and mailings monitor fundraising staff activity to inform fundraising strategy. In addition identifies opportunities to enhance efficiency and/or effectiveness.
• Develops MS Excel spreadsheet tools and reports to manipulate and present data to complement Salesforce tools when they are insufficient.
• Develops and maintains standard reports and queries for Individual and Institutional Giving Teams and disseminates as appropriate.
• Interacts with all necessary departments/divisions or teams particularly Finance to analyze and gather report requirements for generating criteria and output.
• Documents refines and/or creates database policies and procedures and works with the Development Finance and Program teams to ensure the quality and integrity of the database.
• Trains development and other appropriate staff in use of Salesforce and best practices and standards for data entry.
• Assesses the organizations current database utilization by developing more effective policies and procedures; identifies areas of process and efficiency improvement recommends and implements solutions and ensures funder/donor tracking workflows are functioning correctly.
• Creates standard operating procedures.
• Coordinates and works with the Development Finance and Programs teams to reconcile financial and impact data and centralizes and maintains records of all funder/donor interactions e.g. documentation of calls and meetings.
• Performs all prospect research and documentation.
• Performs other duties as needed.

40 Grants Administration & Reporting

• Serves as the primary lead for tracking grant proposal cycles application and report deadlines reporting managing the digital filing system entering and maintaining accurate information in the database creating and generating reports for use by development and leadership.
• Manages all aspects of reporting from entering data into tracking systems that include Salesforce SharePoint and other grant reporting worksheets.
• Manages the grant calendar to reflect all grant activity including grant proposal and report deadlines and tracks current grant cycles and renewal processes to guarantee continued funding.
• Submits grant reporting as assigned and manages tracking and filing system to support submitted reports.
• Creates standard operating procedures.
• Assembles and maintains key grant documents and files.
• Coordinates in advance with relevant staff to solicit timely and appropriate input/review of grant requirements prior to submission deadlines; timely submits grant reports.
• Coordinates documents and schedules logistics materials setup and followup for internal and external meetings.
• Enters grant information into Salesforce in a timely and accurate fashion.
• Assists with grants development finance reporting and other tasks as needed.
• Performs and compiles potential grant opportunities for funding from government foundation corporate family foundations and other sources.
• Works with the Institutional Giving team members to manage institutional donor cultivation solicitation and stewardship strategy for grants.
• Performs other duties as assigned.

At AJSOCAL we value a diverse inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race color sex gender identity gender expression religion age national origin or ancestry citizenship physical or mental disability medical condition family care status marital status domestic partner status sexual orientation military or veteran status or any other basis protected by federal state or local laws. AJSOCAL strictly prohibits and does not tolerate discrimination against employees applicants or other covered persons including interns.