Award Coordinator
Award Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
This position performs with supervisor oversight award administration activities relating to sponsored programs. It is an entrylevel staff position that offers the incumbent an ideal foundation in understanding the principles of research administration. This position supports one or more functional areas including but not limited to: award negotiation acceptance and award setup; or contract and subcontract review and negotiation.
This position also manages nonfiscal postaward administration and closeouts or terminations of grants and contracts. The incumbent serves as a liaison between the sponsors and principal investigators.
- Reviews and negotiates with sponsor agencies on project budgets costsharing requirements award terms and conditions modifications nocost extensions terminations and related matters
- Negotiates agreements where the university is a subcontractor to other institutions.
- Drafts correspondence and/or prepares paperwork as necessary to accept modify or reject grants and contracts
- Assures compliance to terms and conditions of monetary awards according to the standards and guidelines outlined by the university the state and the federal government.
- Stays informed on federal state industrial and foundation regulations and the support available to university faculty and staff through publications communication with agency officials and attendance at meetings and seminars at various levels
- Ensures university authorization of compliance issues by corresponding with other university offices such as Legal Counsel Office of Technology Commercialization and Office of Export Controls.
- Communicates with Principal Investigators to achieve goals while maintaining compliance with applicable policies and following standard operating procedures.
- Serves as a liaison between sponsors and principal investigators as necessary to facilitate performance of projects and alleviate problems.
- Perform various duties as needed to successfully fulfill the functions of the position.
Required Education: Bachelors degree AND:
- 24 monthsexperience in sponsored program administration or related experience in an academic institution for higher education or research environment.
Equivalency/Substitution:Will accept 48 months of program management experience in lieu of a Bachelors degree for a total of 72 months of experience.
Skills:
- Proficient in Microsoft Office Google Suite Zoom and other frequently used document sharing applications such as Dropbox
- Detail oriented for accuracy of data and information
- Setting priorities completing deadlines and making administrative procedural decisions
- Reviewing drafting negotiating and/or interpreting grants contracts and subcontracts
- Analyzing award documents for compliance with university policies and other governing regulations
- Highly organized and able to handle multiple projects and deadlines
- Demonstrated strong interpersonal and verbal communication skills
- Able to produce reports and complete work within deadlines
- Strong organizational analytical and problemsolving skills.
- Ability to provide excellent customer service
- Ability to work both independently and with interdepartmental teams on various initiatives
- Proficient professional writing skills for drafting correspondence summaries and other required reports
Working Conditions:
- Physical:
- Ability to engage in repetitive motion
- Able to work in a sitting position
- Use computer
- Answer telephone
- Environmental:
- Standard Office Work Environment
Department Preferences:
- Previous OU experience with some budget experience
- General knowledge of grants and contracts terminology
- Work in a fastpaced teamoriented higher educational institution environment or similar.
- Superb customer service skills using independent judgment in a team environment including working with faculty administrators accountants and external agencies.
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Experience:
IC
Employment Type
Full-Time
