Administrative Assistant Office Manager
Administrative Assistant Office Manager
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USD 65000 - 75000
1 Vacancy
Job Description
Role Purpose Statement:
The Administrative Assistant & Office Managerwill provide administrative and clerical support to management andother staff as needed and is responsible for daily office managementincluding facilities and tenants.
Key Areas of Responsibilities
- Manages office administration maintains all office files and other administrative systems as required.
- Manages special events and day to day facilities.
- Serve as primary point of contact for internal and external communications.
- Conducts outreach site coordination and ongoing relationship management to help ensure NHS CSCWilmington is utilized for serving the community.
- Oversees all office equipment maintenance ordering of supplies and inventory control.
- Prepares reports for the key management staff as needed.
- Prepares reports for submission to appropriate agencies or other bodies as may be required.
- Maintains expediture receipts for submission to Accounting Department; and manages petty cash fund.
- Makes recommendations for improvement of facilities.
- Responds to inquiries regarding the services provided by NHS.
- May perform other duties as assigned by President or key management staff.
Fiveyears of professional experience as an Administrative Assistant Office Manager Senior Administrative Assistant or Senior Secretary
Bilingual English / Spanish
Ability to manage the office and write concisely and clearly
Provide secretarial services; operate computer equipment and utilize Windows applications and other software programs
Familiar with Microsoft Office
Communicate with people of diverse backgrounds; analyze office and programmatic needs for supplies equipment and
services and develop plans to ensure that these needs are met
Work effectively with a minimum of supervision
Work effectively and calmly in pressure situations and manage multiple assignments
Must possess a valid California drivers license and car
May requires attendance at evening meetings
Physical Requirements Necessary to Perform Job
Lift up to 20 pounds
Sit at desk or in a meeting for extended periods of up to 34 hours at a time
Abilityto provide detailed information verbally in person using the telephone and/or at community meetings
Ableto drive to underdeveloped sites and construction sites
Stand or walk for the majority of a work day
Equal Opportunity Employer
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Employee:
Required Experience:
IC
Employment Type
Full-Time
