Travel Expense Specialist
Travel Expense Specialist
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Job Description
About Quint
Quint is the industryleading provider of official ticket and hospitality packages for toptier sports and entertainment events. Based in Charlotte North Carolina and with a presence in six countries and partnerships across over 90 events like Formula 1 NBA and the Kentucky Derby our team delivers unforgettable experiences through cuttingedge technology and operational excellence.
About the Role
Were looking for a motivated and detailoriented Travel and Expense Coordinator to join our Event Operations team. In this role youll help support daytoday administrative travel and expenserelated tasks. Youll work closely with team members to ensure accuracy in reporting and assist with logistics related to events and company processes with a focus on proactively identifying areas for improvement and ensuring the efficient of reporting tasks.
Achieving this will require:
- Selfdriven curiosity and initiative to learn our department company and event intricacies as well as existing systems technology and processes
- Thriving in an everchanging collaborative team environment
- Proactively establish cultivate and maintain relationships with key stakeholders to enhance collaboration and achieve goals
- Support relationship building that aligns with the companys strategic goals and work collaboratively with other teams to capitalize on these opportunities
- Manage multiple projects and responsibilities simultaneously without compromising on quality or deadlines
This is a great opportunity for someone eager to grow in an operations role in a collaborative and fastpaced environment.
Process & Administrative Support
- Assist in identifying small improvements in workflows and share ideas with your team lead
- Help update and organize documentation and reports to support team efficiency
- Support the rollout of new tools and processes by helping with training sessions and creating howto materials
- Take meeting notes and share summaries with the team as needed
Reporting & Data Entry
- Help gather and compile information for reports used by the Accounting and Operations teams
- Assist with maintaining reports related to shipping (DHL FedEx UPS) expenses and travel
- Update and send out reminders for the expense tracker to ensure expenses are reported on time
Platform & Task Management
- Support the use of platforms like Yooz Genuity and Trello by helping to track and assign tasks and by learning how these systems support the teams workflow
- Help maintain digital forms and calendars related to event approvals and nonoperational travel
Travel Support
- Assist with flight booking logistics alongside the Sr. Travel and Expense Manager
- Help manage nonoperational travel requests and ensure forms are completed and up to date
Surveys & Event Feedback
- Send postevent surveys and help collect and organize responses for further analysis
What Were Looking For
Qualifications
- Bachelors degree in Business Administration Hospitality Event Management or a related field (or relevant internship/experience)
- Strong organizational skills and an eagerness to learn and grow
- Comfortable with Microsoft Office (especially Excel and Word); willing to learn new platforms and tools
Interpersonal Skills
- A team player who is proactive and attentive to details
- Strong communication and timemanagement skills
- Ability to handle multiple tasks while staying organized and meeting deadlines
Additional Information
- This is a fulltime inperson role based in Charlotte NC
- Must be eligible to work in the U.S.
- Some light lifting may be required (up to 30 lbs)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
