Administrative Associate I
Administrative Associate I
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Salary Not Disclosed
1 Vacancy
Job Description
ThePortage County Treasurers office is hiring a fulltime 40hours per week Administrative Associate I.
Starting pay is $18.28 / hr
Summary of position:
Employee performs receipting of tax payments made by citizens in person and through the mail and processing those payments through the Countys tax system . This position answers general tax payment questions. This position is also responsible for the tax informational delivery functions of the Treasurers department including but not limited to scanning checks and balancing daily processing electronic deposits and preparing and/or assisting in compilation of data and other financial records. Employee receipts daily credits received in Portage Countys bank account and followsup on credits that need to be identified before receipting.
What are the primary job duties
- Receipts tax payments in the Countys tax system program Ascent Land Records made in person by mail or electronically.
- Receipts payments in the Countys financial system program (Munis) for county provided services from customers municipalities state and federal agencies made in person by mail or electronically. Reconciles cash drawer to daily receipts prepares daily receipts for deposit and releases receipting batch for approval.
- Submits checks daily to the Countys bank by Image Direct Deposit (IDD). Reconciles checks scanned to Countys financial system.
- Posts department receipt batches to the Countys financial system upon validating deposit information is accurate.
- Prepare and/or assists in the compilation of data and other financial records for preparation of routine or special reports as needed.
- Works with County departments to ensure County payments are properly credited to the correct programs.
- Prepares/drafts correspondence regarding tax bills and payments.
- Assists with the preparation and maintenance of delinquent taxpayer files from the process of the recording of tax certificates through the official action of taking a tax deed. Assists with the preparation of required correspondence and public and legal notices.
- Answers and directs incoming phone calls in a professional friendly and courteous manner.
- Performs general clerical duties such as handling mail filing correspondence by letter email and phone.
- Completes other duties as assigned by the Chief Deputy Treasurer and Treasurer.
What are the minimum qualifications
- High School diploma or equivalent.
- Six months work experience in an office setting.
- Experience in customer service regarding monetary transactions preferred.
- Experience with computer programs such as MS Word and Excel required.
Portage County offers a GREAT benefit package which includes the following;
- Vacation available on day one!
- Health insurance your choice of two health plans (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Copay plan)
- Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
- Flexible spending account
- Dental insurance
- State of Wisconsin Retirement Plan County contribution of 6.95!
- Paid holidays
- Paid sick leave
- Life insurance premium paid by the County (must work a minimum of 30 hrs/wk)
- Long term disability insurance premium paid by the County (must work a minimum of 30 hrs/wk)
- EAP (Employee Assistance Plan) paid by the County
- 457(b) Deferred Compensation Plan
- Public Student Loan Forgiveness (PSLF) Program
Apply by 4:30 pm on Friday May 9th
Portage County is an Equal Opportunity Employer
Required Experience:
IC
Employment Type
Hourly
