Administrative Assistant Healthy Families

Who We Are:CAMBA is a community of staff volunteers clients donors neighbors and partners who work together to build an inclusive New York City where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development Family Support Job Training & Employment Support Services Health Housing and Legal Services. We reach more than 73000 individuals and families including almost 13000 serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85 of our families are in living in poverty reflecting the challenges faced by nearly 1.7 million New Yorkers today.

CAMBAs Healthy Families Program offers voluntary home visiting services to pregnant or newly parenting families living in zip codes11238 Brooklyn communities. The Healthy Families CAMBA home visiting program matches parents with knowledgeable and caring workers who provide information and support during pregnancy and early childhood.

Position: Administrative Assistant

Reports To: Program Director

Location: 21 Snyder Avenue Brooklyn NY 11226

What The Administrative Assistant Does:

• Maintain professional relationships with clients and client confidentiality.
• Comply with any and all Federal State City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Greet visitors/clients determine nature of business and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the organization fax # directions etc..
• Compose type and send general correspondence memos reports and marketing materials (via emails faxing interoffice mail etc..
• Coordinate and schedule meetings conference calls prepare agendas reserve and prepare meeting rooms/facilities.
• Record type and distribute minutes of meetings.
• Enter data into automated management information system.
• Registers department staff for training and coordinates travel needs for department.
• Ensure that fax and copy machines are in working condition.
• Monitor troubleshoot and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing as needed.
• Prepare submit and track all MIS requests for assistance.
• Post monitor and secure information on all employee and/or client bulletin boards.
• Provide purchasing/procurement support purchase orders and invoices).

Minimum Education/Experience Required:

• High school diploma or G.E.D. and/or equivalent experience.

Other Requirements:

• Proficient experience using Microsoft Office software and knowledge of databases.
• Bilingual English and Haitian Kreyol. Preferred

Compensation: $35000$36400 annually
When salary ranges are listed the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and includes but is not limited to experience education budget and/or program size internal equity skills and other factors that may be required for the position and organization.

Status: Fulltime 35 hours per week) (MondayFriday 9AM5PM)
Benefits: CAMBA offers a comprehensive benefits package including health insurance dental insurance 403(b) retirement plan with employer match paid time off (vacation personal and sick time) and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color people with disabilities and lesbian gay bisexual and transgender people are encouraged to apply. We consider all applicants without regard to race color religion creed gender gender identity gender expression national origin age disability socioeconomic status marital or veteran status pregnancy status or sexual orientation.