Assistant Registrar for Academic Services
Assistant Registrar for Academic Services
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Salary Not Disclosed
1 Vacancy
Job Description
Reporting to the Registrar the Assistant Registrar for Academic Services is responsible for maintaining complete and accurate student records. This person will work closely with students faculty and staff to provide expertise and guidance relevant to Westminster Colleges academic calendar registration awarding of degrees and academic policies. The Assistant Registrar for Academic Services is responsible for ensuring the integrity accuracy confidentiality compliance and maintenance of student records in compliance with all state federal and accreditation regulations as well as college policies and procedures. The Assistant Registrar for Academic Services often works independently and makes decisions without supervision while ensuring a positive student experience.
At Westminster College we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students we do this by providing realworld handson learning opportunities small class sizes and talented professors dedicated to the individual. Our employees often remark that our tightknit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.
Essential Functions:
- Assist with office walkin and telephone inquiries monitor and respond to Registrars Office emails
- Assist with processes related to academic advising preregistration and registration including preparation of course schedules for all terms
- Complete operations in the registration and advising modules in Jenzabar
- Maintain and assist with entering and managing data in Jenzabar academic database and processing administrative and student forms
- Run midterm and endofsemester processes to post grades and prepare reports as needed
- Maintain archive and retain all records in the Registrars Office in accordance with FERPA regulations and best practices
- Assist with preparation of commencement program assist with the commencement ceremony as needed as well as order diplomas and diploma covers as required
- Participate in professional development activities
- Provide excellent customer service
- Work closely with members of the Office of Academic Affairs and provide assistance when needed.
- Create and maintain documentation of office procedures
- Performs other duties as assigned.
- Contribute to the continued improvement of the Registrars Office through active
participation in meetings training and professional development opportunities - Comply with the College procedures guidelines and regulations relating to FERPA and confidentiality of information
- Support the Registrar and Assistant Registrar for Transfer Services with additional tasks as needed
- Engage in and support strategic planning for the Registrars Office and the Office of Academic Affairs
- Other duties as assigned
Job Requirements:
Education: Bachelors degree.
Experience: At least three years experience in an office setting is required Previous experience in higher education is preferred.
Skills:
- Excellent oral written and interpersonal communication skills
- Sincere dedication to exceptional customer service
- Ability to produce high quality accurate work in a fastpaced environment
- Ability to multitask and provide attention to detail
- Ability to organize and prioritize
- Ability to work as a member of an office team in a professional and friendly manner
- Experience with and ability to handle sensitive and/or confidential information
- Proficiency in Microsoft Word Microsoft Excel Microsoft Outlook and other Windowsbased software programs
- Willingness to learn operations in Jenzabar and other internal management platforms
Benefits:
- Medical dental and vision options
- Health Savings Account and/or Flex Spending Account
- Supplemental options: Shortterm disability Hospitalization Accident and Critical Illness
- Standalone EAP program
- Life AD&D and longterm disability
- Retirement 403(b) plan
- Tuition remission or exchange programs
- Sick and Vacation time
- Paid Holidays 15 each year)
Westminster College encourages and gives full consideration to all applicants for admission financial aid and employment. The College does not discriminate in access to treatment of or employment in its programs and activities on the basis of race color age religion sex gender sexual orientation gender identity or expression national or ethnic origin citizenship veteran status marital status disability or genetic information.
Inquiries about compliance with this prohibition should be directed to:
Associate Vice President & Chief HR Officer/Title IX Coordinator
501 Westminster Ave Washington West 2nd floor
Fulton MO 65251
Employment Type
Full-Time
