Executive Assistant to the Vice President of Student Services

This posting will remain open until the position is filled. Priority screening for applications received by May 12 2025.

The Executive Assistant is a permanent fulltime exempt position reporting to the Vice President for Student Services. The Executive Assistant provides a full range of administrative support for the Vice President for Student Services and the Student Services Division. This position requires teamwork initiative friendliness use of good judgment the ability to work independently discreet handling of confidential information and problem resolution skills.

This position is a salaried overtime eligible atwill fulltime position.

Reporting to the Vice President of Student Services this position will:

• Provide direct confidential administrative and strategic support to the Vice President for Student Services;
• Schedule meetings and maintain the calendar for the Vice President;
• As delegated act on behalf of the Vice President in their absence;
• Serve as a resource liaison and facilitator for Student Services staff faculty and students and assist with policies problem solving information procedures complaints security and safety issues;
• Maintain correspondence reports meeting minutes policies procedures and marketing materials for the Student Services Division;
• Coordinate travel lodging and conference registrations for the Vice President and other Student Services administrators;
• Coordinate with facilities for buildingrelated issues;
• Coordinate division budget development;
• Track and maintain uptodate reports on all student services budgets;
• Monitor sign or obtain Vice President signature and process materials and services requests and requests for payments;
• Serve on various campus committees (e.g. Commencement Committee Budget Advisory Committee);
• Attend training sessions and conferences in consultation with and at the direction of the VP;
• Post notifications from Student Services departments to SCALA media screens as requested;
• Maintain and update Student Services webpages;
• Manage expenses via pcard purchases reconciliation travel authorizations and expense reports.

• Proficiently use Microsoft Office Google G Suite and PeopleSoft or basic CRM;
• Communicate effectively both verbally and in writing;
• Accurately manage and track budgets;
• Work collaboratively with the Student Services Leadership team to problemsolve and mediate conflict and complaints;
• Serve and interact with diverse populations;
• Certify documentation for related student service programs (ex. Running Start Conduct Northwest Athletic Conference (NWAC) etc..

Minimum Qualifications

• Associates Degree;And
• Four years of experience providing direct administrative support to an executive or senior leader;

• Equivalent education and/or experience.

• Experience in higher education or a community college setting;
• Ability to speak languages other than English.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

THE COLLEGE

Founded in 1961 Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma we are located on the traditional village sites of the Muckleshoot Puyallup and many other Coast Salish tribes.

Highline prioritizes diversity equity inclusion antiracism and access for all students staff and faculty which is evident in ourMission Vision and Values. We are proud to be one of the most diverse colleges in the state and stand committed to the wellbeing of our global community. Those who come to our college bring unique personal experiences beliefs and perspectives and make us better. We strive to provide and highlight resources to support our students staff and faculty by fostering a diverse and inclusive workplace that reflects the communities we serve.

APPLICATION

online application must include the following to be considered complete:

1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;

2. A letter of application/cover letter (twopage maximum recommended) that addresses your ability to meet the QUALIFICATIONS and KNOWLEDGE SKILLS AND ABILITIES for theposition;

3. A onepage response to the Supplemental Question.

CONDITIONS OF EMPLOYMENT:

• National Criminal Background Check may be required.

APPLICATIONS MUST BE FILED ONLINE AT:
APPLICATION HELP
Should you have any difficulties uploading your documents or navigating the application process please contact NEOGOV Technical Support at 1 Monday Friday 6:00 AM to 6:00PM Pacific Time.

HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Highline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff as well as our student population. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientations and gender identity diversity. We strongly encourage applicants to apply without regard to race color religion sex sexual orientation national origin age marital or veteran status disability or any other legal protected status.

REASONABLE ACCOMMODATIONS
The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay the states free telecommunication access service.

TITLE IX POLICY
Highline College complies with Title IX regulations. For details on our policies see our website College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.

NONDISCRIMINATION STATEMENT

The college provides equal opportunity in education and employment and does not discriminate on the basis of race color national origin age disability sex sexual orientation marital status creed religion or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).

The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.

NONDISCRIMINATION STATEMENT

The college provides equal opportunity in education and employment and does not discriminate on the basis of race color national origin age disability sex sexual orientation marital status creed religion or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).

The Title IX Coordinator Danielle Slota can be reached ator. 2400 S. 240th St. Des Moines WA 98198. Building 12 Presidents Office.

The 504 Coordinator Jenni Sandler can be reached ator. 2400 S. 240th St. Des Moines WA 98198. Building 25 5th Floor.

The Vice President of Human Resources Melanie Lawson can be reached ator. 2400 S. 240th St. Des Moines WA 98198. Building 12 Human Resources.

You can receive this information in an alternate format by contacting