Administrative Services Analyst I-II
Administrative Services Analyst I-II
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$ 56950 - 91790
1 Vacancy
Job Description
ABOUT THE POSITION
- The County of Riversides Department of Environmental Health has an opportunity for an Administrative Services Analyst I/II to join their Special Projects Team which is responsible for overseeing more than 30 areas of law including state federal and local ordinances. The level at which this position is filled will be at the discretion of the department.This role will involve managing contracts with vendors and service providers ensuring that all contractual requirements are met and maintaining comprehensive records. The Analyst will also be responsible for project management developing and implementing policies and procedures conducting audits to ensure compliance and coordinating with internal and external stakeholders. The position requires someone with a strong understanding of contract management policy creation and auditing as well as the ability to manage multiple projects effectively while ensuring deadlines and compliance standards are met.In addition the Analyst will be tasked with maintaining organized documentation preparing compliance reports for the Executive Office and state agencies and communicating directly with field staff other offices and the public. Outreach efforts will also be essential including working closely with various departments to ensure that policies are effectively implemented. The ideal candidate will have experience in project management contract management and policy development as well as strong written and verbal communication skills. Organizational abilities and a keen attention to detail are crucial along with proficiency in Microsoft Office Suite and project management software.The Administrative Services Analyst (ASA) I is distinguished from the Administrative Services Analyst II by the latters performance of complex and difficult assignments requiring a lesser degree of review and a higher level of independence. The ASAI is a natural progression underfill for the ASA II. Incumbents are eligible to promote to ASA II after obtaining one year of experience as an ASA I receiving a satisfactory performance evaluation and meeting the educational and/or experience requirements.Meet the Team!The Riverside County Department of Environmental Health is a multifaceted department dedicated to protecting the health of people and the environment in Riverside County. Their mission to enhance the quality of life in Riverside County is accomplished through a dedicated staff of professionals including licensed and/or certified inspectors overseeing and enforcing numerous programs from food facility inspections to hazardous waste designed to protect both the public and the environment.
EXAMPLES OF ESSENTIAL DUTIES
- Plan coordinate and conduct studies of administrative operational facilities management activities including fiscal operations budget preparation and control equipment usage staffing patterns workflow and space utilization.Develop reports and recommendations for appropriate action based on the analysis of gathered data.Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable based on program objectives and priorities; review financial data on an ongoing basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.Recommend and establish contract forms and procedures; monitor adherence to contract terms.Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.Upon request develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.May direct train assign and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
MINIMUM QUALIFICATIONS
- Administrative Services Analyst I $56950.95 $75550.65 Annually):OPTION IEducation: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of fulltime experience equaling 30 semester or 45 quarter units of the required education.
OPTION IIExperience: Four years of paraprofessional experience in an administrative capacity.OPTION IIIExperience: One year as an Administrative Services Assistant with the County of Riverside.Administrative Services Analyst II $69154.05 $91794.15 Annually):OPTION IEducation: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of fulltime experience equaling 30 semester or 45 quarter units of the required education.Experience: One year of professional experience in an administrative capacity.OPTION IIEducation: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Administrative paraprofessional or technical experience may substitute for the required education on the basis of one year of fulltime experience equaling 30 semester or 45 quarter units of the required education.Experience: Two years of paraprofessional or technical experience in an administrative capacity.OPTION IIIExperience: One year as an Administrative Services Analyst I with the County of Riverside.Additional Requirements For ALL Levels:License: Possession of a valid California Drivers License is required as the candidate will need to drive to various meetings and conduct site visits throughout the County on a regular basis.
At least 1 year of related experience in managing or administering contracts project management developing and implementing policies or compliance work. SUPPLEMENTAL INFORMATION
This recruitment is open to all candidates. Applicants who are current employees of the County of Riverside or Department of Environmental Health may be considered before other applicants depending on the volume of applications received.
General Information
If you have any questions regarding this posting please contact Alyssa Wallace at
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services NACES or Association of International Credential Evaluators Inc. AICE.
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Required Experience:
IC
Employment Type
Full-Time
