Finance Specialist 2 - DART Tax Accounting
Finance Specialist 2 - DART Tax Accounting
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Job Description
This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$34.80 $42.71 HourlyDepartment:
County ChairJob Type:
Regular RepresentedExemption Status:
United States of America (NonExempt)Closing Date (Open Until Filled if No Date Specified):
April 29 2025
The Opportunity:
This is a full time regular assignment open to all current regular probationary/trial service and limited duration or those in a paid or unpaid internship program of Multnomah County who are on approved leave or on an active recall list.
Temporary and oncall employees in Local 88 may apply for an internal recruitment if they were hired through a competitive process.
Temporary and oncall employees who are not in Local 88 may apply for an internal recruitment if they were hired through a competitive process.
Applications will be reviewed once the position is closed.
OVERVIEW
How do we Engage We commit to exemplifying an attitude of inclusiveness and congeniality. We aim to be innovative yet at the same time are skilled in being resourceful. How do we succeed Being mindful of our strategic anchors of reliability and responsiveness in every decision to fulfill our commitments not only to those who work here but also to provide better service to our Customers.
At Multnomah County we dont just accept differences; we value it and support it to create a culture of dignity and respect and an environment of safety trust and belonging for our employees. We are proud to be an Equal Opportunity Employer.
About the Position:
The Finance Specialist 2 will be responsible for overseeing balancing adjustment auditing and distribution of property tax and fee funds as well as producing all associated routine and ad hoc reports. Additionally this position will be maintaining a high level of Oregon property tax procedural and statutory knowledge in order to provide training and assistance to all external and internal customers.
More About the Job: As the Finance Specialist 2 with the Division of Assessment Recording and Taxation (DART) your role would be to
EXECUTES AND MAINTAINS ACCOUNTING PROCESSES
Processing Online Home Banking Bill Pay wire transfer and other electronic payments.
Processes reconciles and maintains deposit summaries daily for monthly tax distribution and cash reconciliation.
Processes refunds and maintains refund system in both Workday and the Property Tax software system.
Processes property tax accounting system reports utilizing Excel for both internal and external customers.
Processes uncashed refund check affidavits from the financial enterprise and property tax enterprise system.
RECONCILES AND PROCESSES ACCOUNT ACTIVITY
Processes property tax account adjustments including levied tax corrections returned items and payment reversals among others.
Reviews and reconciles daily tax collection and customer service reports.
Performs various tax and interest prorations and calculations related to special processes such as Act of God historic exemption and foreclosure redemption.
Performs calculations of discount and interest charges on property tax accounts.
Interacts extensively with both internal and external customers to answer questions perform interest calculations facilitate refund requests and research and resolve tax account related issues.
Research and resolve property tax account credit balances.
Maintain prepayment and suspense payment records for application and/or refund.
Maintains separate accounting system for public website and data customers including collection billing.
OTHER TAX REVENUE MANAGEMENT ASSISTANCE
Processes payment and deposit transactions and WORKDAY journal entries
Provides technical property tax and financial system assistance to other Tax Revenue Management staff.
Reviews and verifies test tax statements and system programming changes as assigned.
Testing and analysis of assessment and taxation and financial system programming changes.
Assists other Tax Revenue Management staff including correction of delinquent accounts as time permits.
Write procedures and make recommendations and updates regarding policies procedures and accounting records.
Archives Tax Collection and Tax Accounting records.
PROCESSES FINANCIAL ACTIVITY AND REPORTING
Processes various Workday accounting transactions as needed including journal entries customer invoices and customer payments.
Reviews Workday uncashed refund checks and property tax system overpayments older than 2 years on a monthly basis for reissue or refund.
Completes annual review and required notification process for overages and uncashed refunds to be escheated to the State of Oregon. Provides information to Treasury to complete the process.
Assists in preparing and providing information for annual audits and internal controls verification.
Performs monthly Petty Cash audit and reconciliation.
Assists Finance Specialist Senior in preparation of monthly tax distribution reconciliation including processing property tax system data into Excel spreadsheets.
Assists Finance Specialist Senior in preparation of monthly statistical reports.
TRAINING
Provides training and education to staff on rules regulations statutes and procedures.
Prepares training materials on Tax Accounting Processes for Customer Service and other staff.
Delegates relevant tasks to other Tax Revenue Management employees.
Ideal Attributes:
Financial analysis and government accounting skills
Working knowledge of property tax law and principles of assessment and taxation in Oregon
Working knowledge of the principles and practices of accounting and auditing.
Strong analytical skills
Thorough knowledge of GAAP Government Auditing Standards FASB and GASB
Ability to interpret and apply policies procedures statutes and laws
Commitment to equity and inclusion
Leads with integrity relationship focused and outcomes oriented
Who We Are & What We Do:
At the Department of County Management (DCM) the public service we carry out is essential to the operation of Multnomah County as a government as well as an employer. The Division of Assessment Recording and Taxation (DART) strives to ensure the stability and quality of life for our community by providing local government with the revenues necessary to fund essential services. We pride ourselves on providing reliable responsive personal service to the public and our coworkers. As a team we are committed to being good stewards of public resources while creating a safe and inclusive environment for employees customers and the communities we serve.
The primary role of DART staff members is to carry out the functions of the Tax Collectors Office in a manner that is friendly respectful resourceful and willing in order to create an environment of safety trust and belonging for all.
TO QUALIFY:
We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
Bachelors degree with major course work in accounting finance business or a related field or equivalent experience
Three 3 years of progressively responsible accounting or fiscal management experience
Must pass a criminal background check
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
Knowledge of laws and rules governing property tax collection and distribution in Oregon
Knowledge of Workday or other financial enterprise system software
Experience explaining laws and regulations to internal and external customers
Knowledge of governmental accounting standards and practices
*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING and EVALUATION:
The Application Packet: Your completed application must include the following items.
1. A completed online application
2. A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title a brief summary of your responsibilities.
3. A Cover Letter that expands on your resume addresses why you are interested in this position and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed.
Note: The application resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials may be scored and determine your eligibility for an interview.
Only apply ONCE for this opportunity. Duplicate applications CANNOT be submitted in Workday.
Internal Applicants: Internal applicants must apply in Workday. Internal applicants who apply via the external site will not be considered.
Navigate to your profile in Workday (see: employee launch guide and to the Career section of your profile.
To complete an application be sure to complete all sections of your career profile: include Job History Education Skills Languages Certifications etc.
Please note that you will only be able to submit one application (duplicate or revised applications will not be accepted).
After you have submitted your application please check your Workday inbox and complete the Veterans Preference Questionnaire prior to the application deadline. Your application is not complete until you do this step.
Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference for this recruitment. Review our veterans preference page for details about eligibility and how to apply. The recruiter as listed on the job announcement must receive all required documentation by the closing date of the recruitment.
The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications: We may do an additional preferred review phone screen and/or send out additional supplemental questions to identify those highest qualified.
Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s) a hiring interview and/or additional testing to determine the best candidates for a position.
ADDITIONAL DETAILS:
This recruitment may be used to fill future fulltime parttime temporary limited duration and oncall positions.
Type of Position: This is an hourly union represented position that is eligible for overtime pay.
Multnomah County offers an exceptional benefits package including employerfunded retirement savings; health and dental insurance at very low cost to fulltime employees and their dependents; paid parental leave; wellness programs; a focus on worklife balance; and much more. Find more details on our benefits website.
Equal Pay Law:
Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience education seniority training and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Hybrid Telework: This position is eligible for hybrid telework meaning you are able to work both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is Multnomah Building: 501 SE Hawthorne Blvd. Portland OR 97214.
Schedule: Monday Friday; There may be some flexibility with start and end times.
Serving the Public Even During Disasters
Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.
Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions
Recruiter:
Christine AtkinsonEmail:
Phone:
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
6030 Finance Specialist 2Required Experience:
Unclear Seniority
Employment Type
Full-Time
