Administrative Assistant Postgraduate Medical Education Program Coordinator
Administrative Assistant Postgraduate Medical Education Program Coordinator
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Job Description
COVID 19 OnCampus Requirements
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in inperson University activities. These requirements were suspended May 1 2022. However they remain in effect for students staff and faculty in workplaces including hospitals where patient care is provided and/or where the work duties or educational requirements of the position involve or support patient care.
About Queens University
Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
A Brief Overview
This position acts as the first point of contact and liaison for the department and/or unit for external organizations. This position coordinates central activities within the department and/or unit such as faculty education and training and monitors and followsup with staff to confirm activity progression. This position performs general accounting and bookkeeping tasks analyzes drafts and monitors departmental budget and prepares variance and financial reports. This position also interprets analyzes and implements policies and procedures and recommends changes. This position directs allocates and supervises the work of other staff.
Job Description
What you will do
- Acts as the first point of contact and liaison for the department and/or unit for external organizations.
- Coordinates activities in support of the department and/units operations including preparing and distributing correspondence documents and/or reports.
- Coordinates and participates in committee meetings.
- Prepares and finalizes all documentation for the university faculty appointments.
- Coordinates central activities within the department and/or unit. Monitors and followsup with staff to confirm activity progression and compliance.
- Determines requirements and purchases equipment furniture and software within a defined budget.
- Interprets analyzes and implements policies and procedures and recommends changes.
- Performs general accounting and bookkeeping duties including accounts payable accounts receivable and expense reimbursements. Prepares cheque requisitions journal entries purchase orders and credit card reconciliation.
- Analyzes drafts and monitors departmental budget and prepares variance and financial reports for the department and/or unit.
- Directs allocates and supervises the work of other staff.
- Threeyear Community College Diploma or ThreeYear Bachelor Degree or equivalent.
- More than 3 years and up to and including 5 years of experience.
Job Knowledge and Requirements
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on nonstraightforward and/or complex issues.
- Interaction with others requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships trust and credibility.
- Manage own work train and review the work of the team to see commitments through to completion.
- Sets work priorities and direction supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop team project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Draw logical conclusions and provides opinions and recommendations.
- Research equity diversity accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidencebased planning.
- Commitment to principles of equity diversity accessibility inclusion Indigenization and human rights for equity deserving groups.
- Assess the suitability of job candidates and recommend the most appropriate person for hire.
- Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .
Required Experience:
IC
Employment Type
Full-Time
