Executive Assistant Max 37hr W2
Executive Assistant Max 37hr W2
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Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our senior executives. This role requires exceptional organizational skills the ability to manage multiple highpriority tasks and a strong background in executivelevel assistance. The ideal candidate should be selfmotivated with strong ability to operate independently collaborates well with peers and colleagues and demonstrates strong accountability for the responsibilities of the role.
Provide onsite administrative support for 2 Executive Directors on our Executive / Operating Committees; Offer backup coverage for other Managing Directors in the division as required
Work closely peer administrative professionals within GC Management and across the Firm including those located across three regions (Americas EMEA Asia)
Assist in tracking team priorities and handle highly confidential documents and correspondence; Manage highly sensitive information related to the Firm and staff
Manage heavy calendars and coordinate meetings agendas and conferences; quickly resolving meeting conflicts and scheduling prioritization proactively
Organize departmental events book conference rooms order catering and coordinate A/V multimedia requirements
Provide telephone coverage and call screening for executives
Prepare arrangements and itineraries for both domestic and international travel including flights hotels ground transportation and currency exchange
Monitor travel profile and visa status for executives and procure visas as required (with assistance from MS travel desk)
Manage preapprovals for travel and entertainment as required; Process receipts for expense management on a timely basis; Manage vendor information payments and invoice processing as required
Navigate the Firms resources and interface with various departments on behalf of executives including technology support facilities requests and general troubleshooting
Provide miscellaneous support as required including: print and collate documents manage email distribution groups perform basic research and news feed distribute executives mail or arrange for shipping / messenger services take meeting minutes coordinate visitor arrangements and manage ad hoc projects
Deep experience in heavy calendar management domestic/international travel coordination
Proficient skills in Microsoft Office Suite especially Outlook for email calendars and contacts
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
