Program Specialist 2 - Instruction
Program Specialist 2 - Instruction
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$ 43716 - 58380
1 Vacancy
Job Description
Description
Program Specialist 2 ISS
Department/Division:Instructional Support Services
Position Supervisor:Director of ISS
Salary:$43716 $58380
Olympic College is recruiting for a Program Specialist 2. The Program Specialist 2 provides administrative and operational assistance to Instructional Support Services ensuring smooth and efficient course schedule management. They collaborate closely with division staff and the ABO to ensure timely generation of faculty workload contracts.Essential Functions
Coordinate class schedule entry process; participate in establishing program standards.
- Enter and maintain accurate class schedules within ctcLink.
- Troubleshoot and resolve scheduling conflicts and errors.
- In coordination with the director of ISS and division deans continuously review and adjust the class schedule to optimize course sequencing minimize conflicts and enhance the student experience.
- Attend scheduling meetings and assist division leadership in gathering scheduling requirements from multiple stakeholders; schedule events for the division and faculty as needed.
- Work closely with division deans to assign faculty members to schedule.
- Coordinate with division deans and unit fiscal specialists to allocate faculty assignments correctly considering workload contract type availability and program needs.
- Accurately choose correct employee record and associated budget.
- Add and update faculty assignments to class schedule within ctcLink.
- Coordinate with ABO as needed to ensure timely generation of Faculty workload contracts.
- Utilize ctcLink and spreadsheets to facilitate the scheduling process track course and instructor data and generate reports.
- Run class enrollment reports and transform data to aid division leadership in schedule monitoring and planning.
- Disseminate reports related to scheduling and enrollment to division deans.
- Assist director with maintenance of yearly schedule.
- Develop and maintain a tracking system for OER and lowcost textbook information.
- Gather and enter lowcost textbook & OER information into ctcLink.
- Coordinate with the bookstore as needed to facilitate textbook ordering.
- Ensure class scheduling activities adhere to policies guidelines and regulatory requirements.
- Continuously assess and enhance class scheduling procedures to identify opportunities for process improvements to streamline operations.
Qualifications
Minimum Qualifications:
- Two years of office/administrative experience.
- Experience with gathering and transforming data.
- Experience in MS Excel.
- HighSchool Degree/GED.
- Associate or bachelors Degree.
- Experience in a higher education or educational institution.
- Knowledge of ctcLink or Peoplesoft Curriculum Management.
Additional Information
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
This is a fulltime classified position scheduled to work 40 hours a week with a salary range of $43716 $58380annually.All classified positions will start their salary at Step A when you have completed six months of probation you will receive a 5 percent pay increase. A collective bargaining agreement exists and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision dental longterm disability life insurance and accidental dismemberment Flexible Spending Arrangement Dependent Care Assistance Program Wellness Programs Department of Retirement Systems Plan 2 or Plan 3 Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan Aflac 11 paid holidays leave vacation/sick/personal holiday/personal leave auto/home insurance space available tuition waiver Employee Assistance Program (EAP) fitness center reduced rate and priority consideration onsite child care on a space available.
For more informationregardingbenefits please visit our websitehere.
Conditions of Employment
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarilyprecludeemployment but will be considered indeterminingthe applicants suitability and competence to perform in the position.In addition to the background check candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
Olympic College seeks candidates for employment who share our commitment to fosteringanequitableand inclusive learning environment (readourEquity Statement. All applicantsare required tosubmita statement of 500 words or less describing the value of diversity equity and inclusion in the higher education environment and their prior current and/or potential contribution(s) to fostering diversity equity and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website andsubmitthe following required materials:
Olympic College Online Application
Resume
Cover Letter in your cover letter describe how your experience sets you apart for this position.
Unofficial college transcripts. Official transcripts and copies of mandated certifications will berequired ofthe successful candidate.
EEO Statement
Olympic Collegeprovidesequal opportunity in education and employment and does not discriminateon the basis ofrace color national origin age disability genetic information sex sexual orientation marital status creed religion or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students employees and applicants with disabilitiesin accordance withthe Americans with Disabilities Act and Federal Rehabilitation Act. The following people have beendesignatedto handle inquiriesregardingnondiscrimination and accommodation policies:. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
