Program Technician 2 International Ophthalmology
Program Technician 2 International Ophthalmology
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Job Description
Department Overview
OHSU Casey Eye Institute is a premier academic medical center providing eye care for adults and children in the Pacific Northwest and beyond. We treat eye conditions from the most straightforward to the most complex and offer expert care in all ophthalmology specialties. Learn more about our clinics and services.
Since 1945 OHSU Casey Eye Institute doctors and vision scientists have worked side by side to discover the causes of eye disease and find new treatments. Bringing research and patient care together helps us turn possibilities into realities. OHSU Casey Eye Institute is a High Performing eye hospital which means we are ranked in the top 10 percent nationally by U.S. News & World Report. As part of the Casey Eye Institute we improve access to eye care to preserve the gift of sight and eliminate preventable blindness in the communities we are privileged to serve.
OHSU Casey Eye Institutes Outreach Program is recruiting for a 0.80 FTE Program Coordinator. The Program Coordinator is a highly organized and motivated professional with strong administrative interpersonal and critical thinking skills who coordinates education and training programs for visiting fellows and trainees for the international ophthalmology activities and provides support for Vision 2020. Under the direction of Medical Director of the CEI Outreach Program this position will support Vision 2020 administrative activities and support the programs focus on international outreach and training activities across the OHSU community in partnership with international and national partners. The coordinator analyze budgetary data verifies figures and develops budget proposals; recommends allocation of budgetary funds. The Program Coordinator will work with the Program Director for CEI Outreach to ensure timely and management of workflow and deliverables. Qualified applicants should include a cover letter and resume with their application.
Function/Duties of Position
Program Coordination:
- Provide administrative support of the international outreach activities. Faciliate correspondence and agreements between international and domestic government nonprofit NGOs and other partners; explains and clarifies processes and procedures; support facultyresearch collaborations.
- Review OHSU and foreign and domestic governmental policy and regulations regarding visits from international visiting scholars and make recommendations to the Medical Director.
- Prepare communications presentations and reports including semiannual funder reports contracts and other documents and presentations. Edits works with the department communications manager to maintain programs web page; creates promotional materials for educational programs lectures and events.
- Schedules virtual and in person lectures and conferences for international and domestic attendees; provides IT support to faculty and participants.
- Monitor program budget prepares budget for review by funding agencies monitors expenditures and compiles and generates status reports for Medical Director and Program Director; purchase program supplies interfaces with vendors; works with appropriate OHSU departments to process wire transfers; generate leases and utility payments;
- Support Research Manager in publications grant applications and other international program evaluation and/or research collaborations as needed.
International Trainee Program Coordination:
- Provide Coordination and oversight to visiting international fellows and other trainees. Coordinates and oversees necessary applications and documentation for visa applications and other requirements from the Office of International Affairs Office of Visitors and Volunteers Occupational Health Risk Management and other internal and external regulatory bodies. Orient and oversee onboarding process for visiting fellows and other learners arrange educational experiences within CEI including creating itineraries clinic schedules and other learning opportunities. Arranging tutors for visiting fellows including language courses.
- Coordinates housing and assist visiting fellows in establishing a U.S. bank account complete stipend request form direct deposit forms and ensure they receive stipends. Arranges travel processes reimbursements; reconciles departmental pcards.
International Outreach Program Coordination:
- Coordinate resident and faculty participation in international teaching and research trips arrange all travel logistics prepare and distribute travel packets and processes reimbursements. Support and provide guidance visa and other travel requirements including coordinating with export control officer for transport of medical equipment. Coordinate the procurement of purchased and donated surgical supplies and equipment. Coordinate with OHSU Risk Management Legal Regulatory Affairs Provost Office and Office of Global Health and CEI leadership to ensure program compliance required insurance coverage and safety/emergency resources during travel.
- Review OHSU and foreign and domestic governmental policy and regulations regarding faculty fellows and resident travel making recommendations to the Medical Director
- Coordinates with Regulatory Affairs Finance and Administrative Manager and scientists to plan for assemble and submit required presentations and reports.
Administrative Support of Vision 2020:
- Provides support as directed by the Medical Director. Administrative support for Vision 2020 USA nonprofit including: research applicable law and recommend policy; create financial reports and draft budget for Board of Directors; submit taxes process 1099s and donation receipts; coordinate member communications website content edit videos in Adobe Premiere to be published on YouTube; plan virtual and inperson events and promotional materials; maintain program records. Assist with travel arrangement and reimbursements.
Administrative Support Activities:
- Coordinate medical directors calendar travel reimbursements and other administrative duties as assigned.
Required Qualifications
Experience & Education:
- Five years of experience with responsibility for program or project monitoring and coordination. The experience must have included program evaluation responsibility.
- A bachelors degree in Business Administration Management Public Administration or a field directly related to the position will substitute for two years of the required experience.
Skills Knowledge Abilities:
- Strong organizational skills and attention to detail.
- Demonstrated ability to take initiative and complete projects independently or lead a team.
- Excellent written and verbal communication.
- Strong computer skills and advanced MS Office (Word PowerPoint Excel) expertise
- Ability to work effectively both independently and as a team with great accuracy and efficiency.
- Ability to operate and communicate effectively and professionally while meeting multiple deadlines and completing projects simultaneously.
- Ability to prioritize and balance multiple tasks with interruptions.
- Proven ability to link projects and identify project interdependencies.
Preferred Qualifications
Experience working with international government agencies graduate education programs NGOs and nonprofit.
Expertise and experience in MS Office Adobe Pro CommonSpot EndNote and Zoom.
Experience working with OHSU management/organizational technology (e.g. Kronos Oracle).
Familiarity with grant and nonprofit preparation and submission processes
All are welcome
Required Experience:
IC
Employment Type
Part-Time
