Elections Language Assistance Outreach Coordinator

This position serves as a resource for Alaskan voters and community partners by facilitating access to translated materials and acting as a liaison for the Divisions Language Assistance Program (LAP). The position supports the LAP by leading the programs outreach and communications strategy building on existing relationships and engaging/collaborating with community organizations tribal councils nonprofits and other relevant outreach efforts. This position is also responsible for conducting Bilingual Election Worker training alongside the LAPs Program Coordinator prior to each state election. This position will involve travel to rural Alaskan communities.

Our organization mission and culture:

The Divisions mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards integrity security accuracy and fairness. The Divisions Language Assistance Program is responsible for providing translated election materials and language assistance to limited English proficient Alaska Native voters and other language minority groups covered under the Federal Voting Rights Act.

The ideal candidate will have the following knowledge skills abilities and experience:

• Outstanding work ethic and personal initiative.
• Excellent verbal and written communication skills.
• Excellent organizational skills and ability to prioritize work when under pressure.
• Proficiency with Microsoft Word Excel and Outlook. This includes the ability to maintain consistent formatting conventions while editing documents in multiple languages the ability to engage with large amounts of textual data saved across multiple spreadsheets and the ability to merge information from spreadsheets into word documents/forms.
• Ability to work under strict deadlines with a high degree of independence and to adhere to legally binding time constraints.
• Ability to establish and maintain cooperative relationships with others.
• Ability to fluently speak read and write in an Alaska Native language and English is highly preferred.
• Written and oral fluency in any of the following AK Native languages: General Central Yupik (GCY) Bristol Bay Yupik (BBY) Chevak Cupik (CC) Hooper Bay Yupik (HBY) Norton Sound Kotlik Yupik (NSKY) Nunivak Cupig (NC) Yukon Yupik (YY) or Northern Inupiaq is preferred but not required.

The benefits of joining our team:

This position provides meaningful work in support of our mission and offers the opportunity to work alongside a small team dedicated to providing these essential services to Alaskans. The Division of Elections offers an upward track for promotions. The Elections Language Assistance Outreach Coordinator is a fully exempt job class under AS 39.25.11020. After successfully completing a period of probation employees in this class achieve permanent status in the Division of Elections.

The working environment you can expect:

This position is located at 750 E Fireweed Ln Suite 202 in Anchorage Alaska. The work environment is friendly professional and collaborative with regular interaction with colleagues other state agencies and the public.

A successful applicant will address the following competencies in their application package:

Computer Skills: Uses computers software applications databases and automated systems to accomplish work.

Interpersonal Skills: Shows understanding friendliness courtesy tack empathy concern and politeness to others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from various backgrounds and different situations; is sensitive to individual differences.

Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgement to generate and evaluate alternatives and to make recommendations.

SelfManagement: Sets welldefined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrated responsible behavior.

High school diploma or GED

AND

Two years of professional communications or outreach experience in an agency with multifaceted operations performing a variety of services requiring independence judgement and initiative in prioritizing and organizing work and in determining the appropriate action to be taken.

Substitution:Postsecondary education from an accredited college (credit hours completed) or vocational school (total hours completed) with a focus in Marketing Communications Journalism Public Relations Alaska Native Studies or a related field may be substituted for one year of the two years of required experience.

Completion of the supplemental questionnaire and a cover letter is required for this position. The cover letter should be in a standard business format and highlight your knowledge skills abilities and experience as they pertain to the skills and abilities listed in the job description and supplemental questions.

Please attach the required documents to your application before submitting it online or if unable to attach your application submit your application online and email them to the contact email provided in the job posting.

The following attachments are required at the time of application:

• A professionally formatted cover letter
• Any documents necessary to show proof of meeting the minimum qualifications (i.e. transcripts etc.

Your complete application package including cover letter will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not provide a cover letter as required your application package may be determined to be incomplete and will not advance to the next phase of the recruitment and selection process.

Interview

Applicants invited for an interview will be required to provide the following at the time of interview:

1. List of three 3 professional references including current daytime phone numbers. One must be a current or former supervisor.
2. Copy of most recent performance evaluation or letter of recommendation.

EEO Statement

The Office of the Governor complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callin Juneau or the TDD for the hearing impaired at. The Office of the Governor is an equal opportunity employer.

Lea Lyday

Elections Language Assistance Compliance Manager

State of Alaska Division of Elections

Elections Language Assistance Program

Email: