Document Control Specialist Junior-Senior Level

WHAT WE ARE LOOKING FOR:

EBA Engineering Inc. (EBA) is looking for a detaildriven Document Control Specialist to support our contracts in the Culpeper District from the Charlottesville Virginia office. If you excel at organizing critical project documents confirming accuracy and maintaining seamless workflows this is your opportunity to make an impact. Join a dynamic team where your skills will help drive successful projects. Apply today and take the next step in your career with EBA!

YOUR RESPONSIBILITIES:

• Set up and maintain structured compliant project files in both digital and physical formats
• Utilize VDOT construction contract administration software to process and track project documents
• Generate and coordinate the development of project reports and correspondence
• Attend construction meetings and prepare and distribute accurate meeting minutes
• Monitor contractor compliance with federal and state labor regulations including Equal Employment Opportunity and wage compliance
• Maintain an issue log regarding Notices of Intent to file claims and document issue timelines and resolution status
• Support project manager with budgeting and invoicing tasks
• Assist with project closeout and maintain asbuilt drawings
• Prepare and issue monthly contractor performance evaluations
• Perform reviews and audits of final project records for completeness and accuracy

CORE REQUIREMENTS:

To excel in this role candidates must possess the following qualifications:

• 7 years of construction project records management experience
• A bachelors degree preferably in construction management or engineering
• Excellent written and oral communication skills
• Exceptional problemsolving and analytical skills
• Strong attention to detail
• Ability to work independently
• Proficiency with Microsoft Office Suite Bluebeam and PlanGrid
• Experience with Virginia Department of Transportation procedures bid items plans and specifications is desired

BENEFITS:

We provide a comprehensive benefits package designed to support your career growth and wellbeing. Our offerings include a competitive salary and robust compensation package hybrid schedule flexible work hours comprehensive health benefitsincluding medical dental vision and prescription coverageand participation in a wellness rewards program that can eliminate medical deductibles a 401(k) plan with companymatching contributions flexible spending accounts companypaid short and longterm disability insurance companypaid life insurance companypaid AD&D paid holidays and vacation time and reimbursement for tuition certifications and licensure to support your ongoing professional development.

WHAT WE DO:

At EBA we appreciate that our success depends upon the experience knowledge and teamwork of our staff. As such we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity opening doors trading ideas encouraging innovation and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site geotechnical structural transportation water resources and water systems engineering; construction management/inspection; field and laboratory material testing; asset management; and geospatial technologies services to clients throughout the MidAtlantic region.

We encourage you to apply and become a valued member of our team.

EBA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or other characteristics protected by law.

NOTICE TO THIRDPARTY AGENCIES:

Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct preemployment drug testing. Any job offer will be based on the results of background and drug testing.

Required Experience:

Senior IC