Executive Assistant - Operations Technology

Forget the humdrum. If youre a relentlessly resourceful laserfocused and hyperorganized administrative powerhouse whos ready to shift into high gear your next adventure awaits. At Comoto were not just keeping pace with the powersports industry were revving its engine and blazing new trails. As the Executive Assistant supporting our Chief Technology Officer and Chief Operations Officer you wont just be managing schedules; youll be the vital copilot in driving the innovation that propels us forward.

Imagine being the strategic linchpin that empowers our top leaders to break barriers and redefine whats possible in powersports. Youll be more than an assistant youll be an indispensable partner tackling both the intricate details and the bigpicture challenges that come with leading cuttingedge technology and seamless operations. Your ability to anticipate needs streamline workflows and master complexity will directly contribute to our ability to innovate faster and deliver exceptional experiences to our riders.

Are you the agile analytical and detaildevoted Executive Assistant who thrives in a dynamic environment Can you orchestrate multiple priorities with precision turning potential chaos into seamless Do you see challenges as opportunities to showcase your exceptional problemsolving skills If youre ready to leave the ordinary behind and play a crucial role in shaping the future of powersports we want to hear from you.

Our Executive Assistant Will Support:

General Executive Support

• Provide highlevel support to maximize the effectiveness of executive leader this includes Work across departments with both leadership and other administrative support team members to maximize efficient workflows

• Prepare meeting materials coordinate and schedule meetings prepare and deploy correspondence project management and data gathering and reporting.   

Schedule Management

• Assist the executives with managing and prioritizing their daily workload and adjust throughout the week to account for revised priorities. 

• Manage complex calendars while planning and ensuring that meetings and daily schedules are followed and conflicts are professionally handled.

• Work crossfunctionally with other executive administration to ensure strong meeting management

Communications

• Proofread edit and draft emails SOPs vendor agreements meeting slides agendas announcements and notes.

• Send companywide communications on behalf of the executive

Travel & Accounting Support

• Arrange air and ground travel hotel accommodations as well as the creation of comprehensive and detailed itineraries.

• Coordinate PO activities Invoice management Coupa submissions expense reports and other general accounting functions to support the executive and broader team

Project Management and Team Administrative Support

• Support executive and team with general project management work

• Plan and execute onsite and offsite events and meetings; some travel may be required 

• Ensure accountability of key stakeholders in projects meetings etc. 

Qualifications :

Our Executive Assistant Has:

• 5 years as an Administrative and/or Executive Assistant
• Ability to manage multiple shifting and often competing priorities throughout the day while keeping a calm and cool demeanor. 
• Dynamic communication ability with both internal and external stakeholders both written and verbal. You will be an extension of our leadership team embodying our core values and serving as a brand ambassador.
• Strong problemsolving skills with an eagle eye for detail always looking three steps ahead behind and deeply into everything that could impact the daytoday 
• Experience booking and managing travel.
• Able to work a schedule that might at times fall outside of normal business hours 

• Strong technology skills including the following or similar programs:

  • Google Suite products (calendars docs sheets slides  etc) 

  • Virtual meeting technology (Meets/Zoom)

  • Project management software Jira/Confluence

  • Concur Expense Management (or other expense program) 

  • Slack

  • Smartsheets

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime