Administrative Services Manager
Administrative Services Manager
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1 Vacancy
Job Description
Description
Title: Administrative Services Manager (Business Manager)
Position Number:
Hiring Unit: OFFICE OF THE PROVOST UH PRESS UH PRESS
Location: UH at Manoa Press 2840 Kolowalu Street Honolulu HI 96822
Date Posted: 04/14/2025
Closing Date: 05/12/2025
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Permanent
Duties and Responsibilities
1. *Completes reviews maintains reconciles and audits fiscal transaction reports forms requests fiscal journals and records in accordance with federal state and University requirements.
2. *Maintains and analyzes fiscal transaction information chart of accounts records and financial reports fiscal data relating to materials labor overhead costs object codes and control ledgers registers and other related fiscal records.
3. *Evaluates and makes recommendations on internal accounting controls procedures and adherence to generally accepted accounting principles and management practices; administers directs and coordinates a financial and compliance audit program.
4. *Maintains budget (operating and/or capital improvements) account information in accordance with established instructions and guidelines and operating instructions.
5. *Accounts for funds generated from all sources (sales fees etc. oversees the collection reconciliation recording safeguard and deposit as directed by pertinent policies and procedures.
6. *Serves as the administrative officer for an organizational unit and provides the full range of administrative support that involves several related processes that have resource constraints requiring resolution of administrative problems.
7. Provides technical advice interpretations and/or makes effective recommendations regarding applicable policies procedures and other administrative requirements to administrators and staff.
8. *Prepares year end adjusting and closing entries trial balances and works closely with the auditors.
9. *Plans and supervises staff of professional technical and clerical personnel in the performance of accounting procurement human resources administration property management order fulfillment and warehousing activities.
10. Prepares written policies reports analyses administrative procedures instructions guidelines interpretations financial statements cost and valuation reports and statements of condition.
11. *Partners with the press director on financial operational and strategic issues; conducts financial statistical and operational analyses and provides advice.
12. *Maintains and reports monthly financial reports on the fiscal performance of the press against the budget.
13. *Manages the press warehousing and fulfillment operations; renewing contracts negotiating new agreements communicating with warehouse management managing stock levels and inventory and reporting on the status of operations to press management.
14. *Serves as the Merchant Account Contact for the press credit card program and the main point of contact for the administration and maintenance of PCI Compliance.
15. Other duties as assigned
* Denotes Essential Functions
Minimum Qualifications
1. Possession of a baccalaureate degree in business management accounting finance or related field and 6 year(s) of progressively responsible professional experience with responsibilities for fiscal and administration at the college level or higher; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the field of business and administrative management as demonstrated by the broad knowledge and understanding of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with business and administrative management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Extensive management work experience in fiscal budget and organization management.
10. Extensive knowledge of the principles and practices of financial accounting budget preparation & organizational management; applicable state and federal laws and regulations; principles and practices of supervision.
11. Ability to plan organize direct & coordinate various administrative staff activities; analyze agency needs and provide services to fulfill those needs; make sound administrative policy decisions.
Desirable Qualifications
1. Experience in publishing industry.
2. Knowledge of UH policies procedures and systems.
3. Knowledge of PCI Compliance.
4. Experience managing warehousing fulfillment and inventorybased operations.
5. Experience in Human Resource Management
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents:
1 Cover letter that addresses how the applicant meets the minimum qualifications: degree requirements fiscal/budget experience knowledge skills and abilities as well as the desirable qualifications; 2 resume; 3 names and contact information (telephone numbers and email addresses) of at least three professional references; and 4 official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required prior to completion of hiring). Late and/or incomplete (applications that do not include all four documents) will not be considered. All documents become the property of the school.
Note: If you have not applied for a position before using NeoGov you will need to create an account.Inquiries: Dr. Clem Guthro University Librarian and Interim Director and Publisher University of Hawaii Press
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Manager
Employment Type
Full-Time
