Utility Permitting and Relocation Program Manager

About the Work Unit

This work unit exists to assure conformity with applicable Safety and Traffic Engineering related laws and regulations promote statewide uniformity of practice and establish and maintain policy and procedure. Provide technical assistance and training furnish essential project and program delivery and support perform field studies and disseminate information in the Departments Project Development Services.

The Program Manager position evaluates statewide utility permitting and relocation situations and Utility Accommodation Code (UAC) interpretations. The UAC other state laws and case law and collaborates with the Office of the Attorney General if necessary to determine courses of action for the CDOT Regions. This position will develop policy and procedure regarding the Utility Accommodation Code (UAC) utility coordination utility plan review utility ownership research utility cost estimates utility planning as well as negotiate compose and process contracts and partner with utility companies around the state.

This position develops policies recommendations procedures forms and other materials to direct the regional utility units and assure conformity with applicable utilityrelated laws and regulations while promoting statewide uniformity of practice. The Program Manager willserve as the Statewide Subject Matter Expert in the area of utility permitting and relocation projects and agreements and represents Headquarters as well as the regional utility units at various CDOT management level meetings. This position will also assist with the RailwayHighway Crossing (Section 130 Program by setting up projects in SAP; developing and determining project selection; performing program budget actions; coordinating project development; negotiating composing and processing contracts; and partnering with railroads CDOT Regions and state and local agencies.

Major duties and responsibilities include but are not limited to:

• Provide statewide expertise guidance training research and assistance to CDOT regional utility units and other stakeholders for the utilities permitting program;

• Serve as the statewide subject matter expert and single point of contact for Regional Permit Managers ensuring utility company compliance with CDOTs Utility Accommodation Code (UAC) state federal and local agency requirements;

• Provide statewide expertise / guidance training research and assistance to regional staff on appropriate permitting process terms and conditions as well as Salesforce software updates and programming changes;

• Determine and update all Salesforce exhibits including environmental and asbuilt requirements;

• Identify and address instances where utility accommodations do not comply with the UAC or other state and federal requirements directing both regional and ITS staff accordingly;

• Lead the UAC rulemaking process including implementation policies and guidelines.

• Provide statewide expertise guidance training research and assistance to CDOT regional utility units and other stakeholders for utility relocation projects and agreements;

• Serve as the statewide subject matter expert and single point of contact for CDOT engaging with utility companies state federal and local agencies as well as consultants regarding utility work within CDOT rightsofway;

• Implement policies and guidelines for regional staff in project selection planning and coordination and support them with funding actions;

• Coordinate and ensure timely and appropriate authorizations approvals and project clearances to advance individual projects and program goals;

• Confirm that utility accommodations adhere to the utility accommodation code and all applicable state and federal regulations;

• Negotiate relocation agreements for critical infrastructure facilities draft budgets manage utility relocation agreements for construction projects and ensure their consistency;

• Prioritize and schedule project tasks setting deadlines for project delivery and disseminating information to regional teams;

• Monitor agreement progress via PMWeb and track associated funding through the SAP system;

• Develop policies and procedures governing utility relocation agreements.

• Support the Railroad Program Manager for Section 130 project contracts and other CDOT transportation projects that involve work on or near railroad property and/or work by railroad forces;

• Coordinate the agreements of these projects with railroad companies and local agencies

• Coordinate with Public Utilities Commission (PUC) and ensure appropriate and timely authorizations approvals and project clearances as needed to advance individual projects and program goals;

• Participate in field diagnostic reviews in determining scope of work for project location;

• Coordinate with CDOT Maintenance to prioritize railroad crossings on state highways for maintenance repair list projects;

• Set work priorities schedules and deadlines for project delivery and share information with the Region;

• Establish and implement guidelines for Regional Utility Engineering Program Managers to ascertain utility ownership and preexisting easement rights;

• Conduct thorough research to identify potential utility conflicts before commencing construction;

• Confirm facility ownership to facilitate the coordination of constructionrelated utility relocations;

• Develop and implement CDOTs railroad and utilities training programs encompassing leadership for the Transportation Core Curriculum (TCC) Build America Buy America Act (BABA) requirements and the Transportation Engineering Training Program (TETP).;

• Develop training materials and deliver both online and inperson classroom instruction;

• Contribute to the implementation of the Transportation Core Curriculum training certification program and ensure regular updates to training materials align with national and state standards;

• Develop and deliver training programs on utility coordination and conflict management. This training will educate designers and regional utility coordinators on the significance of ASCE 38 standards;

• Other duties as assigned.

Work Environment:

• Primarily 8:00 AM 5:00 PM work hours MondayFriday with the opportunity for a flexible schedule
• Position will be based in Denver and will be regularly working from the CDOT Headquarters building
• Travel to project sites meetings and training across the State

Experience Only:
Must total 9 years and include the following:

• 4 years of experience in accounting business public administration computer science engineering management project management another area closely related to the major job duties
• ANDat least five years of professional work experience with utilities or railroad relatedprojects to include some or all of the following:
  • developing strategic plans goals and objectives
  • preparing and administering budgets
  • developing polices procedures and/or guidelines
  • negotiating contracts
  • developing and delivering training
    
    

Combination of Education and Experience:
A combination of education and experience that totals at least 9 years

• Education from an accredited college or university in accounting business administration public administration computer science engineering management project management or another field of study closely related to the job duties will be considered.
• Fulltime professional work experience with utilities or railroad relatedprojects to include some or all of the following:
  • developing strategic plans goals and objectives
  • preparing and administering budgets
  • developing polices procedures and/or guidelines
  • negotiating contracts
  • developing and delivering training

Please Note: The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition parttime work will be prorated.

Conditions of Employment

• Must pass a preemployment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.

• A current valid drivers license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications

• Demonstrated success with the duties listed in the Description of the Job section;
• Highest work/personal ethics and integrity;
• Years of State service experience related to the duties of this position;
• Experience with utility relocation project sand agreements;
• Experience working with private businesses local agencies utility and railroad companies as well as the general public;
• Leadership and vision across multidisciplinary groups;
• Proven ability to manage multiple assignments priorities and projects in a demanding environment;
• Ability to manage multiple assignments priorities and projects in a demanding environment;
• Strong time and project management skills including prioritization and multitasking ability;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to partner with professionals consultants and staff with sensitivity to their needs and priorities;
• Interpersonal and relationship building skills;
• Excellent reasoning analytical and problem solving ability;
• Excellent communication skills both written and oral;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations;
• Highest work/personal ethics and integrity;
• Fluency in Microsoft Office Suite (Word Excel Access) Gmail SAP and the ability to quickly learn other software systems.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.

3. A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:

All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam filteredemail.Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.

If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Info Cubic.Info Cubic a consumer reporting agency will obtain the report for CDOT. Further information regarding Info Cubic a Division of Orange Tree including its privacy policy may be found online atand. Info Cubic is located at 7275 Ohms Lane Minneapolis MN 55439.The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includessocial security number trace criminal records check public court records checks educational records and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email postmarked in US Mail or hand delivered 1525 Sherman Street 4th Floor Denver CO 80203 or faxed 303.866.5038 within ten 10 calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 8011State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Angelita Simsator call 303.757.9225.