Secretary II EnrollmentData Moses Lake High School
Secretary II EnrollmentData Moses Lake High School
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
TERMS OF EMPLOYMENT
SecretaryII Enrollment/Data Specialist
8 hours per day/ 210 work days per year
Shift Time: Monday Friday; Approximately 7:304:00pm TBD
Salary Range: Per P.S.E. Contract
Shift time is subject to building needs.
REPORTS TO: Principal
SECRETARY II: Performs a wide variety of secretarial clerical and bookkeeping duties using
independent judgment within generally defined methods practices and procedures in the area of school enrollment and data.
GENERAL QUALIFICATIONS:
1. High School Diploma or G.E.D. equivalent.
2. Two 2 years of clerical experience using various computer applications or any
combination of education and experience which provides the applicant with the
knowledge skills and abilities required to perform the job.
3. Ability to successfully complete the following assessments: typing testTyping (upper
Moderately Eective to Highly Eective range) math test grammar test basic excel test
proofreading test and other assessments as applicable to the position.
4. School secretarial experience preferred.
5. Must be willing to work with a flexible schedule.
6. Ability to maintain the confidentiality of sensitive information.
7. Bilingual/biliterate preferred.
ESSENTIAL FUNCTIONS:
1. Organizes and coordinates enrollment/data office operations. Independently performs tasks involving:Master Schedule planning student course registration student program transfers SBA testing sections monthly school counts generation of school data reports and makes related decisions within the scope of authority often in the supervisors absence. Assists in developing office procedures and policies; establishes and maintains recordkeeping systems.
2. Formats types edits and proofreads correspondence memos forms reports and meeting minutes and other documents from a handwritten draft oral instructions or dictation
Using a variety of computer applications documents may be confidential in nature.
3. Maintains and updates computer databases and spreadsheets by verifying and
inputting a variety of student information grades transcripts schedules attendance
discipline and other records; generates recurrent reports such as current status lists and
statistical summaries.
4. Establishes and maintains a filing system of detailed records including the updating
transferring and purging of files.
6. May be asked to work beyond the required workday on occasion due to emergency issues or projects.
7. Coordinates and prepares necessary materials for major activities such as
registration open house celebrations graduation etc.
8. Maintains and updates inventories of supplies books furniture and equipment.
9. Coordinates or performsreceptionistbackup duties by answering and routing telephone calls and providing assistance and information to the public in person in writing or by telephone.
10. Coordinates or performs registrar duties by enrolling students withdrawing students
calculating honor roll and GPA rank making transcript adjustments report card reports
creating data reports etc.
11. Assists students by coordinating or performing new student registration.
12. Coordinates and completes reports such as endofyear reports audit reports
monthly count/FTE reports
13. Summer school startup secretarial support
14. Assist administration by providing secretarial support as needed.
15. Performs other related duties as assigned.
KNOWLEDGE REQUIRED:
1. General office/secretarial practices and procedures.
2. Common practices and procedures of processing and disseminating information and
supporting documentation.
3. A working knowledge or experience working with Student management systems such as Skyward and the ability to improve expertise in these systems.
SKILLS REQUIRED:
1. Must have the ability to relate in a positive manner with supervisors staff students
families and the public using tact courtesy kindness and professionalism in all
situations.
2. Documented history of working with ALL staff members in a positive cooperative and
professional manner.
3. Successful experience working cooperatively with administration and staff to maintain a
safe and caring learning environment.
4. Demonstrated knowledge and skills of general bookkeeping practices and procedures.
5. Demonstrated knowledge and skills in operating a standard office.
6. Demonstrated knowledge and skills to effectively use a variety of computer applications
such as Google applications including Google Docs Google Sheets Google Forms
Google Calendar etc Skyward Citrix Homeroom and others as specified.
7. Demonstrated knowledge and skills to develop and maintain office procedures and
recordkeeping systems.
8. Demonstrated knowledge and skills to independently plan organize and coordinate office
activities often in the supervisors absence.
9. Demonstrated abilities to type or enter data quickly and accurately.
10. Demonstrated knowledge and ability to perform calculations quickly and accurately and
record and balance financial data.
11. Required to work independently with a high degree of accuracy and attention to detail in
all areas.
12. Demonstrated ability to understand and execute verbal and written instructions policies
and procedures.
13. Documented history of good attendance. Good attendance and punctuality required.
TESTING REQUIREMENTS:
1. A first aid card may be required for specific positions.
2. Ability to successfully complete the following assessments: Typing (upper Moderately
Effective to Highly Effective range) math grammar basic Excel proofreading writing
sample (optional) 10key test (optional) accounting (optional) tests.
Current indistrict employees with five 5 or more years of experience in the Moses Lake School Districtmay have the typing test waived at the discretion of the principal/director.
indistrict employees with five 5 or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.
NOTICE OF NONDISCRIMINATION
The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX Civil Rights Affirmative Action and Equal Opportunity officer Michelle Musso 1620 S Pioneer Way Moses Lake WA 98650 ; OR Section 504/ADA Coordinator Samantha Burgess 1620 S Pioneer Way Moses Lake WA 98837
Employment Type
Full-Time
