Procurement Coordinator
Procurement Coordinator
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Job Description
Status: Full time indefinite
Location: Ottawa Ontario or Toronto Ontario (hybrid)
Closing date: May 2 2025
Salary range: $51000 to $64260 per year
Canadas Drug Agency is a panCanadian health organization. We are an independent notforprofit organization headquartered in Ottawa with a satellite office in Toronto. Created and funded by Canadas federal provincial and territorial governments we drive better coordination alignment and public value within Canadas drug and health technology landscape. We provide Canadas health system leaders with independent evidence and advice so they can make informed drug health technology and health system decisions and we collaborate with national and international partners to enhance our collective impact.
We are proud to be a 2025 National Capital Region Top Employer. This recognition celebrates our dedication to fostering a work environment that nurtures growth; innovation; and inclusion diversity equity and accessibility (IDEA). It reaffirms our ongoing efforts to create an outstanding workplace where our employees thrive and feel valued.
Most of our employees participate in a hybrid workspace arrangement that allows for flexibility and enhanced worklife balance. We believe in the positive impact of inperson collaboration and the importance of team building. Added consideration is given to qualified candidates who live near our offices and can participate in a hybrid arrangement. Those applying must be located in Ontario except in rare circumstances where the employment position is remote.
Primary Focus
The Procurement Coordinator is responsible for providing administrative support in the development and tracking of corporate goods and technical and professional services contracts (excluding employment) and Canadas Drug Agency purchase requests.
What do the daily responsibilities look like
On any given day the Procurement Coordinator will:
- identify interpret transpose and track key contract information including vendors dates milestones notice periods and end dates within internal systems
- enter appropriate contract information for vendors into financial platforms
- ensure that the appropriate supporting documents and fully executed contracts are filed and retained per current policies and practices
- create and execute professional service contracts that are routine in nature from standardized templates
- assist with populating details into contract agreements and standing offer agreements that are more complex in nature
- review conflictofinterest forms for accuracy and completeness
- coordinate requests flowing into the contracts inbox and update tracking documents as needed
- coordinate with other internal teams to ensure smooth procurement processes
- process purchase requests to vendors in accordance with our policies and practices
- respond to requests from vendors and bidders regarding contractual agreements quotes and requests for proposals with support from the contracting team
- provide assistance to support the request for proposals and request for quotation process
- support the finance team in investigating issues ensuring information is processed in a timely manner and is accurate
- communicate with vendors address inquiries and resolve issues related to orders and deliveries
- support management of contracts and ensure compliance
- assist employees in using procurement tools and in processing purchasing requests.
Is this the right role for you
The Procurement Coordinator will likely have:
- a postsecondary education in a relevant area such as business administration or commerce and no less than 3 years of experience working in a similar role; an equivalent combination of education and relevant experience may be considered
- knowledge of principles and practices of contract law indemnity insurance liability waivers and contract management
- knowledge of procurement processes including principles policies and procedures
- experience using electronic signature systems such as DocuSign or Adobe Sign
- demonstrated experience engaging and collaborating with internal partners and external vendors
- excellent oral and written communication skills
- a strong attention to detail to ensure accuracy in procurement documentation and processes
- the ability to analyze data identify trends and make informed decisions
- the ability to identify and resolve issues related to procurement
- experience working collaboratively and prioritizing and balancing multiple competing tasks effectively in a fastpaced and dynamic environment
- a respectful approachable and teamoriented working style while building strong working relationships and a positive work environment
- understanding of information databases and business financial systems and intermediate to advanced proficiency using MS Word templates and large Excel files.
What will set you apart
The following are considered asset qualifications:
- Certified Purchasing Purchaser (CPP) Certified Supply Chain Professional (CSCP) and/or Project Management Professional (PMP) certification
- experience with SAP Concur and Sage 300 as well as other procurement systems and tools
- fluency in French.
Whats in it for you
At Canadas Drug Agency you will find:
- a teamfocused supportive and inclusive work environment
- a competitive compensation package including participation in the Healthcare of Ontario Pension Plan (HOOPP) 1 of Canadas largest and most successful defined benefit pension plans
- a comprehensive benefits package for employees and dependents including health dental life and travel insurance; a health spending account; and an employee assistance program
- paid time off (including a minimum of 4 weeks of vacation leave as well as sick leave and life leave a December holiday closure and other leave options)
- opportunities to work with and learn from highly specialized professionals
- personal growth through professional development opportunities corporate training and support for continuing education
- a friendly culture that supports community engagement
- the opportunity to make a difference for people living in Canada and effect positive change.
website. Your rsum must clearly identify how your skills and experience relate to the requirements of this role. Applications for this opportunity may be used for future staffing vacancies. We thank you for your interest; however only those candidates selected for further consideration will be contacted. Please visit our website regularly for new opportunities.
At Canadas Drug Agency we actively celebrate support and flourish through our differences. Our employees are people with different strengths experiences and backgrounds who share a passion for building the future of health care. We demonstrate a commitment to IDEA through continuous training modelling inclusive behaviours and proactively managing biases. We highly encourage all qualified applicants to apply including people of all places of origin and religions people with disabilities people who are neurodivergent people who are Black or racialized Indigenous people women and people from the 2SLGBTQ community. We also provide accommodations during all phases of the recruitment process. If you require any accommodations during the recruitment process please let the Talent Acquisition team know when they contact you. We will work with you to meet your needs.
Please note that as a condition of employment successful candidates will be required to complete a confidential preemployment background check including criminal employment and educational verifications.
Candidates must be legally eligible to work in Canada. We regret that we are unable to sponsor employment visas at this time.
#LIHybrid
Other details
- Pay TypeSalary
- Min Hiring Rate$51000.00
- Max Hiring Rate$64260.00
Required Experience:
IC
Employment Type
Full-Time
