Program Administrator - Massey

Massey Comprehensive Cancer Center Mission

To improve the lives of all Virginians by delivering cuttingedge cancer care through patientcentered prevention and treatment; highimpact innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.

VCU is committed to hiring veterans! VCU will include a veterans period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

The university and the region

VCU is a public research university unlike any other dedicated to serving the needs of students and patients. Inclusion is our heartbeat and it drives us to tackle difficult challenges others cant or wont. Were home to creativity teaching discovery and healing. Our location in the heart of downtown Richmond Virginia means the nonstop energy of our city ignites our innovation and provides unlimited opportunities for our students.

About Virginia Commonwealth University

We are the university for Virginia. We know that the unique backgrounds and life experiences of the VCU community are what drive the university forward. Together were forging a future that is built by us. Here artists and engineers doctors and designers come together to reimagine the human experience and tackle the problems of tomorrow.

VCU dates to 1838 with the formation of the Medical Department of HampdenSydney College whose mission was to educate physicians in central Virginia and which was later renamed Medical College of Virginia. In 1968 Richmond Professional Institute merged with the Medical College of Virginia to become what is now known as Virginia Commonwealth University.

Located in downtown Richmond the state capital of Virginia VCU enrolls more than 28000 students in more than 200 degree and certificate programs across its urban campuses: the downtown Monroe Park and MCV campuses in Richmond; the Rice Rivers Center in Charles City Virginia; satellite locations in Fairfax Virginia and Abingdon Virginia; and a campus in Doha Qatar for the School of the Arts.

Ignited by the energy of the city were ready to lead industries or disrupt them. We seek out the unexpected the experimental the neverbeentried. VCU is designated as a research university with very high research activity by the Carnegie Foundation garnering more than $500 million in sponsored research from federal and other agencies in FY2024. The National Science Foundation ranked VCU among the top 50 public research universities in the country and we are one of only 69 public universities nationwide to be designated by the Carnegie Foundation as Community Engaged with Very High Research Activity.

This research enterprise and the influence of having one of the nations topranked public graduate arts schools ensures students receive unique educational experiences that equip them with a creative mindset that sets them apart.

VCUs contributions in talent innovation and entrepreneurialism regional stewardship and local culture shape the economic impact and overall quality of life in the region. VCU as a whole generates more than $9 billion in economic activity. It is the largest employer in Richmond with more than 26000 employees at VCU and VCU Health and it supports approximately 58000 jobs in Virginia. In addition Virginia classifies VCU with a Tier III status the highest possible status for universities and colleges allowing VCU more flexibility in managing its operations to implement best practices and streamline processes. To learn about VCUs finances visit.

VCUs mission under the leadership of President Michael Rao Ph.D. is to serve as one national urban public research institution dedicated to the success and wellbeing of our students patients faculty staff and community through:

Realworld learning that furthers civic engagement inquiry discovery and innovation.

Research that expands the boundaries of new knowledge and creative expression and promotes translational applications to improve the quality of human life.

Interdisciplinary collaborations and community partnerships that advance innovation enhance cultural and economic vitality and solve societys most complex challenges.

Health sciences that preserve and restore health for all people seek the cause and cure of diseases through groundbreaking research and educate those who serve humanity.

Welcome to VCU. A world unlike any other.

Benefits At a Glance

• Continuing education and professional development for undergraduate and graduate tuition in addition to mandatory fees (except the transition student fee) for a maximum of six credits per semester
• 28 University Leave Days 11 State Holidays and 2 Enhanced Community Service Leave Days
• Medical Dental and Vision Health Benefits to meet the needs of employees and their eligible family members from the Commonwealth of Virginia as well as optional FSA
• Participation in the Virginia Retirement System (VRS) and other retirement saving options
• Parental andCaregiver Leave Short Term Disability (STD) Disability Insurance Voluntary Long Term Care Insurance and Employee Assistance Program
• Professional development opportunities encouraged and offered for employees as part of annual career development e.g. certifications seminars courses annual conferences mentorship etc.

Job Title: Program Administrator

Reports to: Deputy Director VCU Massey Comprehensive Cancer Center

Position Overview:

The Program Administrator serves as a strategic administrative leader supporting the Deputy Director of the VCU Massey Comprehensive Cancer Center. This role encompasses strategic management of daily operations facilitation of organizational communication and coordination of complex crossfunctional initiatives. The Program Administrator acts as a critical liaison between deputy director and internal/external stakeholders with a primary focus on strategic coordination highlevel administrative management and compliance with university policies and procedures.

The Program Administrator ensures efficient and effective service delivery in alignment with VCU Masseys mission while fostering collaboration and innovation across functional areas. This position operates with a high degree of independence exercising sound judgment and managing both expected duties and unprecedented challenges.

Key Responsibilities

• Strategic and Operational Coordination
• Assist in the coordination and management of strategic initiatives for Massey in alignment with leadership priorities.
• Facilitate bidirectional communication between Massey leadership and internal/external constituents.
• Identify and support opportunities for improved engagement operational efficiency and organizational impact.
• Serve as a liaison with stakeholders including the VCU Health Systems Office of Health Equity and other campus partners.
• Participate in crossfunctional working groups and committees as a representative of the Deputy Directors office.

Administrative Leadership

• Oversee daily workflow and communications for the Deputy Director including prioritization of meetings emails and calls.
• Draft edit and finalize reports presentations correspondence and other official documents.
• Coordinate and support meetings: prepare agendas manage logistics take minutes and track followups.
• Maintain organization of strategic materials conference records and presentation content.

Travel & Event Planning

• Coordinate complex travel and meeting arrangements: book transportation and accommodations manage event logistics and prepare detailed travel dossiers.
• Ensure timely processing of travel authorizations and reimbursements in compliance with university policy.

Procurement & Financial Administration

• Initiate and manage purchases of supplies and services in accordance with university procurement procedures.
• Process invoices monitor budgetary allocations and reconcile monthly purchasing card transactions.

Staff Engagement & Support

• Provide performance feedback and administrative guidance to lowerlevel staff or team members supporting Massey initiatives.
• Serve as a resource for staff navigating university systems communications or project workflows.

Research Support

• Coordinating researchrelated activities and timelines across multiple projects ensuring seamless integration with Dr. Baskins broader leadership and administrative responsibilities.
• Supporting the preparation and submission of grant proposals progress reports and manuscripts including gathering required documentation formatting and editing materials.
• Managing institutional and sponsor communications ensuring compliance with grant requirements and university policies.
• Assisting in the organization of community engagement events advisory board meetings and collaborative research efforts involving internal and external partners.
• Tracking project outcomes and supporting the development of presentations reports and publications related to communitybased participatory research.
• Ensuring accurate and timely processing of researchrelated expenditures travel and reimbursements associated with funded projects and speaking engagements.
• Maintaining awareness of funding opportunities deadlines and reporting requirements and proactively assisting in planning efforts.

Other Duties

• Support additional strategic projects and administrative initiatives as assigned by the Deputy Director.
• Demonstrate adaptability and commitment to Masseys evolving priorities and goals.
• Demonstrated experience working in and fostering an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU

Skills & Competencies:

• Exceptional organizational skills; able to manage competing priorities and multiple complex projects simultaneously.
• Strong interpersonal communication skills with a demonstrated ability to work across organizational levels.
• Proficient in problemsolving with sound judgment in addressing sensitive and highvisibility issues.
• High level of discretion professionalism and diplomacy.
• Proactive and independent with a collaborative approach to team success.
• Strong understanding of university operations compliance standards and administrative procedures.

Preferred Qualifications

• Bachelors degree in a relevant field with 35 years of professional administrative programmatic or operational experience; or an equivalent combination of education and experience.
• Prior experience supporting seniorlevel leadership preferably in an academic research or healthcare setting.

About Richmond Virginia

As the commonwealths capital Richmond Virginia offers a vibrant mix of history diverse culture and realworld opportunities. Distinct neighborhoods cozy restaurants and cafes and quaint local markets give the city an intimate feel but theaters galleries music festivals sports attractions and a steady stream of annual events bring RVA as locals call the region to life. Established in 1780 its rich history can be seen in the architecture the Capitol grounds and the cobblestone streets around the city. With the historic James River and 600 acres of parks bordering it bike trails wineries breweries a flourishing arts entertainment and restaurant scene (Food and Wine called Richmond a culinary powerhouse and affordable suburbs this small city punches well above its weight in terms of attractions and buzz. In fact Travel Leisure named Richmond the best place to live in Virginia in 2023 and Southern Living named Richmond one of the 20 best cities to live in the South in 2024.

Richmonds location in the middle of the state allows for day or weekend trips to the beach the Blue Ridge Mountains or Virginias many wineries. Its within a twohour drive of Washington D.C. and a multitude of excellent institutions of higher education. The Richmond metropolitan area is also home to several Fortune 500 companies a broad base of financial companies hospitals and media firms hightech manufacturing companies and state and local government agencies. Entrepreneurs and artists put down roots in Richmond and Thrillist named it one of the best U.S. cities for creatives in 2022.

Beyond Richmond CNBC has named Virginia as the No. 1 state in the country to do business six times since the study began in 2007. It has accomplished this by bringing in billions in capital investment and thousands of new jobs; investing in education; expanding access to quality health care for all; making sure everyone has access to opportunity; and more. Business Facilities magazine named Virginia the 2024 State of the Year. Suffice to say Virginia is full of growth and opportunity making it the perfect location for a university determined to erase barriers and provide students with robust learning experiences that will make them unstoppable.

Virginia Commonwealth University is an equal opportunity affirmative action university providing access to education and employment without regard to race color religion national origin age sex political affiliation veteran status genetic information sexual orientation gender identity gender expression or disability.

Please note VCU is not able to provide ongoing visa sponsorship for this position.

Massey Cancer Center

Required Experience:

Unclear Seniority